Administrative Support Specialist IV

2 days ago


Grand Rapids, Michigan, United States City of Grand Rapids Full time

The City of Grand Rapids is seeking an experienced Administrative Support Specialist IV to join its team. In this role, you will be responsible for providing administrative support to various departments within the city.

About the Job

This is a full-time position that offers a competitive salary and benefits package. The estimated salary for this position is $55,000 - $65,000 per year, depending on experience.

Job Description
  • Acts as lead worker; coordinates and assigns work of clerical staff, as appropriate.
  • Plans and organizes office and work flow activities to meet unit objectives in a timely manner; evaluates work procedures and methods to ensure quality, effectiveness and efficiency of operations; anticipates events, trends, consequences and/or problems.
  • Maintains various reference files; assembles and organizes data; prepares necessary reports.
  • Provides clerical support to appropriate Boards and Commissions by preparing agenda and minutes and mailing information.
  • Conducts clerical research and completes data for administrative and public reports, ensuring accuracy and completeness.
  • Takes complex dictation and notes of meetings; keeps official records and reports; prepares correspondence for supervisor's signature; makes travel arrangements; arranges meetings; maintains automated appointment calendar; prepares agendas; schedules and attends meetings; performs duties related to offices the supervisor may hold in professional organizations.
  • Greets callers and visitors; screens incoming calls and correspondence and refers to appropriate staff for action; assembles relevant attachments or notes for instruction or disposition.
  • Develops and administers operating records; coordinates activities with other sections in the department, or outside agencies or departments, as appropriate.
  • Responds to difficult issues and citizen interests or complaints, exercising judgment in accordance with applicable regulations or policies.
  • Maintains records on budget expenditures; maintains and verifies payroll information; maintains personnel files; orders and maintains supplies and equipment.
  • Establishes control procedures for document handling and storage in accordance with applicable laws and regulations.
  • Acts as liaison with vendors, contractors and City staff.
  • Performs related work as required.
Requirements

To be successful in this role, you will need:

  • An Associate's degree.
  • At least three (3) years of experience in general clerical or office work.
  • Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities.
Benefits

The City of Grand Rapids offers a comprehensive benefits package, including:

  • A competitive salary range of $55,000 - $65,000 per year.
  • Health insurance.
  • Dental insurance.
  • Vision insurance.
  • Retirement plan.
  • Life insurance.
Other Information

The City of Grand Rapids is an equal opportunity employer and welcomes applications from diverse candidates. This position requires passing a Grand Rapids Police Department background check.



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