Category Specialist

2 weeks ago

Atlanta, Georgia, United States NA Full time
Job Title: Category Specialist

Join the City of Atlanta's Department of Procurement as a Category Specialist and play a crucial role in acquiring goods and services for the City. As a key member of our team, you will be responsible for reviewing and prioritizing procurement requests, ensuring alignment with market availability, and preparing solicitations.

Responsibilities:
  • Perform necessary purchasing procedures for the acquisition of supplies and services, including heavy equipment, large tools, motor vehicles, automated office equipment and supplies, fuels, chemicals, consulting services, industrial equipment, and service and construction contracts.
  • Review and prioritize procurement request packages.
  • Research existing needs to match current market availability.
  • Prepare solicitations and various types of contracts.
  • Receive, analyze, and evaluate bids/proposals.
  • Monitor vendor compliance with all terms and conditions of the contract/purchase order.
  • Provide necessary documentation to clerical staff, departments, divisions, officials, and vendors.
  • Coordinate purchasing procedures among departments and divisions.
  • Compile department and division requests for similar products and services.
  • Serve as liaison between the Department of Procurement and other government departments and divisions.
  • Recommend contracts for and monitor the disposal of surplus equipment, materials/supplies, professional services, and construction.
  • Resolve complaints from users, vendors, and the public.
  • Interview and research potential and current vendors.
  • Provide input for the maintenance of vendor and commodity files.
  • Maintain knowledge base of current developments in the procurement profession.
  • Review new marketplace products and services.
  • Participate in planning and improving Department of Procurement operations.
  • Research market sources and vendors to attain most cost-effective pricing for the purchase of commodities or goods for user agencies, or by commodity code.
  • Assist user agency in determining the best sourcing method, including alternative procurements.
  • Aid user agency in fine-tuning the written specification for commodity/good for competitive bids; and from this prepares solicitation document.
Qualifications:
  • Primary lead on managing project solicitation from request stage to final award.
  • Manages advertisement; handles all vendor and public concerns during the blackout period; conducts pre-bid conferences for prospective vendors to clarify questions or concerns regarding the user agency specification; may include coordination of a site tour.
  • Analyzes historical purchases and usage by commodity to aid in determining value of current contract and/or future purchases, request questionnaires and usage reports.
  • Reviews requisitions as to compliance with the code, Procurement policies and procedures; and issues purchase orders, as appropriate.
  • Utilizes software applications (Oracle) as the method of electronic sourcing, creating purchase orders and researching procurement-related information.
  • Assists in the development and review of purchasing procedures and methods; interprets and applies the city code and department's standard operating procedure.
  • Prepare detailed reports - weekly and monthly activity, and other reports as directed.
  • May prepare legislative requests on behalf of user agencies, including cooperative agreements from the State and Federal government.
  • Handles special projects of a purchasing or auditing nature as assigned.
  • Working knowledge of professional services, IT, constituent services, enterprise asset/facilities and construction-related sourcing.
  • Displays an exemplary level of customer service following the city's Customer Service standard. Must always exhibit professional demeanor to internal and external customers.
  • Responds to all incoming inquiries and requests from supervisors, coworkers, internal and external customers, and the public with accurate, timely information.
  • Maintains vendor contact information and bidder's information for web and Outlook email distribution lists.
  • Plans and meets with Departments at an established meeting cadence to accomplish department goals for planned procurements.
  • Promotes a culture of innovation, service, and value.
  • Assume the responsibilities of the Category Lead upon request.
  • May perform other duties as assigned.

The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, gender identity, marital status, veteran's status, or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce.

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