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Business Operations Analyst

2 months ago

Mooresville, North Carolina, United States KBR Full time

Job Summary

KBR is seeking a highly skilled Operations Coordinator to support the Aviation Acquisition Product Office. The successful candidate will be responsible for performing a wide range of operations management duties and responsibilities to facilitate the efficient operations and management of the organization.

Key Responsibilities:

  • Conducts analysis and provides recommendations on operational requirements and product management for the Product Office (PO).
  • Manages internal and external taskings, including analysis, processing, assignment of responsible action personnel, and tracking related workflows to completion using the Army's Enterprise Task Management Software Solution (ETMS2).
  • Maintains situational awareness of all product office on-going actions with external stakeholders and ensuring PO managers and leadership are aware and briefed on pending actions and due dates.
  • Manages the PO weekly Significant Activities reporting and providing high-level updates of accomplishments, upcoming events, and action items.
  • Provides routine reports for task orders from internal and external personnel, entities, organizations, and higher echelons.
  • Facilitates upward and downward communication and integration within the PO and with external organizations and stakeholders.
  • Conducts recurring organizational meetings, routine task reviews, and working group meetings, with senior leadership to plan and synchronize operations, transcribe notes, record action items, and ensure the timely fulfillment of post-meeting actions.
  • Manages operational schedule synchronization between headquarters, parent, and subordinate organizations.
  • Represents PO stakeholders in acquisition operations coordination and execution.
  • Prepares written correspondence in accordance with the AR 25-50 using the Microsoft Office suite of programs.
  • Prepares or edits directives, issuances, memoranda, policy statements, taskings, and other written guidelines. Review documents for omissions and inconsistencies and ensure data is complete and accurate.
  • Manages product office document production, review, and quality control processes, including uploading files using Microsoft SharePoint, collaboration, synchronization, tracking changes, and ensuring timely completion.
  • Develops and reviews product management documentation, briefings, white papers, and responses to inquiries, including correspondence, briefings, and responses to internal and external stakeholders.
  • Prepares and maintains working copies of acquisition documentation, informational briefings, meeting charts, and similar products to ensure consistent messaging, format, and content.
  • Processes requests for information and queries for product office data, and coordinates with the appropriate office to fulfill the request.
  • Effectively communicates important and pressing matters to Government leadership and executes directed resolutions.
  • Coordinates facilities and resources to conduct briefings or other collaboration activities (e.g. conference facilities, teleconference, video teleconference, digital presentation, room preparation, etc.).
  • Coordinates, sets-up, and executes off-site/team building activities and organizational events.
  • Conducts quality control review of written correspondence and briefing documentation.
  • Maintains a working knowledge of and can assist with clerical, administrative, and office management, including managing the Product Manager's and Deputy Product Manager's calendar, meeting coordination, travel scheduling, processing information requests, preparing reports and correspondence, and liaising with other senior level Military and Civil Service members, as required.
  • This position requires a high level of professionalism, discretion, and diplomacy.
  • Candidate must possess proven skill sets required to coordinate the activities of an executive office and must be a self-starter that can perform multiple tasks simultaneously.
  • Assist with travel arrangements in the Defense Travel System (DTS), making travel, lodging, and rental car bookings. Prepare travel book with agenda.

Requirements:

  • BS degree from an accredited college and 4-7 years' relevant experience (10 years preferred) involving military operations and/or communications. (HS Diploma and 18 years' experience may be accepted in lieu of Bachelor's Degree)
  • Active Secret security clearance.
  • Experience with Defense Travel System
  • Familiarity with the Army Enterprise Task Management Software Suite (ETMS2)
  • Skill in interpersonal relations to coordinate with others within and outside the organization on program accomplishment and collaborative efforts.
  • Ability to communicate orally and in writing, using Microsoft suite to prepare, develop and articulate the Product Office's operational requirements or provide advice to the PM and other managers on alternatives to achieve organizational goals and initiatives.
  • Ability to plan and organize work to perform a wide variety of functions to include human resources, property accountability, facility management and space utilization, administrative services, security, and administrative information technology.
  • Ability to gather, analyze, and present facts to identify existing and needed changes in organizational structures, missions, functions, workload, resources, and transition planning.
  • Ability to work cooperatively as a member of a team to lead special ad hoc management study teams.

KBR Benefits

KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.

Inclusion and Diversity at KBR

At KBR, we are passionate about our people, sustainability, and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a more inclusive and diverse company. That commitment is central to our team of team's philosophy and fosters an environment of real collaboration across cultures and locations. Our individual differences and perspectives bring enhanced value to our teams and help us develop solutions for the most challenging problems. We understand that by embracing those differences and working together, we are more innovative, more resilient.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.