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Event Production Manager
2 weeks ago
About Us
The Greater Houston Partnership is a leading organization in the Houston region, dedicated to making Houston one of the best places to live, work, and build a business. Our team works across various disciplines, including Economic Development, Executive, Finance & Accounting, Marketing & Communications, Member Engagement, Public Policy, Regional Workforce Development, Research, Talent & Inclusion, Resources, and the Center for Houston's Future.
We are committed to bringing together business and civic-minded leaders to drive long-term success in the region. With over 900 member organizations and approximately one-fifth of the region's workforce represented, we are the place where companies come together to make an impact.
Job SummaryWe are seeking an experienced Event Production Manager to join our team. This role will be responsible for supporting the development, production, execution, and evaluation of Partnership events. The successful candidate will have a strong background in event management, excellent communication skills, and the ability to work in a fast-paced environment.
Responsibilities:
- Act as team lead and project manager of assigned live, hybrid, and digital event experiences for the Partnership.
- Support the production of the Partnership's full package of event products, including webinars, seminars, branded State of series, fundraisers, and high-profile event experiences.
- Create, maintain, and monitor required event documents, including project outlines, event briefing packets, invitations, agendas, technical scripts, talking points, post-event surveys, promotional items, insurance, etc.
- Manage vendor activity and relationships for assigned projects, negotiating fees and contracts with respect to individual event venues, catering, rentals, digital services, etc., while adhering to approved budgets.
- Collaborate on event vision and objectives, speakers and content, marketing, and sponsor outreach to ensure a consistent brand message, audience reception/interest, and a well-attended, successful event.
- Research and recommend locations and event formats, platforms, and technology that align with objectives to ensure project goals and milestones are met.
- Work with the sponsorship director to creatively identify event-specific sponsorship opportunities with sponsor objectives in mind and determine appropriate benefits.
- Manage in-house and third-party production partners to develop and successfully execute events and experiences.
- Conduct briefings, pre-planning meetings, and post-event debriefing materials to review event successes, feedback, and recommendations for the future.
- Perform digital meeting event set-up and logistics, providing operational support and navigation of forward-facing and back-end functions.
- Analyze event performance, financials, and member involvement.
- Problem-solve and identify operational challenges associated with his/her team and work with appropriate staff and vendors to solve these challenges and/or develop alternative solutions.
Requirements:
- Minimum of 5 years of experience in all aspects of developing and managing events and meetings or in a related field, such as marketing or conference services.
- Bachelor's degree preferred, including a certification in event and meeting planning or relevant experience.
- Strong understanding of event management systems, project management systems, and digital meeting platforms.
- Flexible and agile project management skills, with the ability to prioritize projects at various stages and handle assignments and requests promptly and proactively.
- Excellent communication and interpersonal skills, with the ability to work with diverse groups of people and exercise mature judgment and tact.
- Able to work in a fast-paced, deadline-oriented environment and prioritize conflicting needs, tasks, and requests expeditiously and proactively.