Accounts Payable Specialist

3 weeks ago


Los Angeles, California, United States Gensler Full time
Accounts Payable Specialist

Gensler's regional finance teams are an integral part of helping our 7,000+ design professionals serve clients and grow our practice across the world.

We share their passion for making people's lives and businesses better through design, and we're looking for an entry-level Accounts Payable Specialist to join our team.

Key Responsibilities
  • Work closely with internal clients - accounting team members, project accountants, finance leadership, and Gensler's staff
  • Enter trade vendor invoices
  • Enter and report daily cash received via lockbox, ACH/wires and live checks
  • Other reporting, tasks, and special projects to be assigned as needed
  • Payables
    • Accurately code & enter vendor and consultant invoices into Deltek Vision
    • Resolve invoice discrepancies and handle vendor inquiries
    • Review and reconcile Open AP Vouchers
    • Process wires and ACH payments
  • Expense Reports
    • Audit expense reports weekly
    • Ensure employee expense reports meet company's guidelines
    • Manage submitted expense reports in Deltek Vision to ensure reports are being reimbursed within 30-days of submission date
    • Handle employee inquiries concerning expenses and expense advances
    • Conduct expense report training for new hires
  • Timesheet Administration
    • Send weekly reminders to staff to enter their hours into Deltek Vision
    • Review timesheets to ensure hours and project numbers are entered appropriately
    • Resolve timesheet discrepancies, which include manual labor transfers, missing comments & approval signatures
    • Enter manual timesheets into Deltek Vision
    • Conduct timesheet training for new hires
    • Generate & review labor detail reports for overhead and marketing job numbers
  • Cash Receipt Transactions - Enter and report daily cash received via lockbox, ACH/wires and live checks
  • Handle cash receipt adjustments entries
  • Work with Project Accountants on entering bad debt transactions
  • Identify short & overpayments, and work with Project Accountants to resolve
  • Review the AR aging report weekly to reconcile payment balances
Requirements
  • 2+ years of related accounts payable experience
  • Highly organized and detail-oriented
  • A self-starter and also a great team player
  • Not just comfortable with technology, but seeks ways to achieve better results through new technologies and processes
  • Strong interpersonal skills with the ability to effectively engage different personality types
  • Works well under pressure with multiple tasks and deadlines
  • Good written and verbal communication skills
  • Proficient in Excel, prior experience with Deltek Vision software preferred
  • Excellent references who speak to the quality of your work and your personal contributions to business performance and organizational culture


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