Admitting Clerk

Job Title: Admitting Clerk - Medical Records Coordinator

Coral Desert Surgery Center is seeking an Admitting Clerk to coordinate the reception area activities and promote communication throughout the facility. The ideal candidate will have good communication skills, language skills in American English, and the ability to sit for long periods.

• Admit patients following established policies and procedures.
• Assemble patient medical record forms and prepare patient identification.
• Assist Financial Counselor in obtaining pertinent information to register patients and attach proper means to document patient identity.
• Provide pertinent information to patients' families in the waiting area according to policies and procedures.
• Monitor waiting areas.
• Answer telephones and intercoms courteously and in a quiet, pleasant voice.
• Accept and relay messages effectively.
• Maintain and protect each patient's right to confidentiality.
• Identify emergencies and initiate appropriate responses.
• Assume clerical duties and responsibilities as necessary.
• Assist in ordering and stocking clerical supplies.
• Assist in maintaining cost effectiveness by preventing waste of supplies.
• Maintain order and cleanliness of the front desk.
• Perform interdepartmental errands when needed.
• Retrieve mail from Post Office Box, if applicable.
• Coordinate obtaining diagnostic tests and place diagnostic test reports in appropriate sections of patient medical records.
• Assist with preparation and maintenance of Facility records and reports.
• Monitor the nourishment area.
• Stock the nourishment area.
• Maintain cleanliness and order of the area as needed.
• Coordinate the collection, processing, maintenance, storage, retrieval, and distribution of medical records according to established policies and procedures.
• Maintain the filing system.
• Provide organized storage systems for timely retrieval of individual medical records and maintain charge-out and follow-up controls of records.
• Maintain the confidentiality, security, and physical safety of Facility medical records.
• Provide information, according to confidentiality policies, to those parties engaged in research or study projects involving patient care and utilization of services.
• As needed, assist in reviews of medical records for timely completion, accuracy, and compliance; inform the Business Office Manager about delinquent or incomplete medical records.
• Adhere to medical-legal requirements when answering correspondence and inquiries.
• Maintain and control the release of information to authorized persons only.
• Prepare records or correspondence as needed, and with approval of the Business Office Manager and/or Administrator.
• Collect co-pays, co-insurance, and deductibles from patients. Write receipts and give copies to each patient for payment made.

• Two years of clerical experience preferred, ideally medical clerical experience.
• Good communication skills required.
• Language skills adequate for written and interpersonal communication in American English.
• Visual and auditory acuity adequate to monitor patient and visitor activity and for frequent use of computers and occasional use of other business office equipment.
• Ability to sit for long periods and perform desk and office activities.

Salary: $15.50 Hourly