Administrative Support Specialist

2 months ago


Elkhart, Indiana, United States Hellenic Senior Living - Elkhart Full time
Receptionist - Full-Time Position at Hellenic Senior Living - Elkhart

We are offering a fulfilling opportunity to assist and support Seniors in a vibrant Assisted Living Community.

Key Benefits:
  • Employer-funded Life Insurance, Short-Term and Long-Term Disability
  • 401 (k) Retirement Savings Plan
  • Comprehensive Paid Training
  • Paid Holidays
  • Medical, Dental, and Vision Coverage
  • Paid Time Off for Sick Leave and Vacation
  • Employee Assistance Program (EAP)
  • Discounted Meals During Work Hours
Role Overview:
As a Receptionist, you will manage a multi-line phone system, provide essential information to residents, families, and visitors, and perform various clerical tasks such as typing, filing, and mail handling.

Responsibilities:
  • Handle incoming calls and provide necessary information to callers; screen and direct calls appropriately
  • Record messages for staff members
  • Welcome visitors, staff, and others with professionalism and courtesy
  • Screen and guide all visitors
  • Conduct general clerical duties including typing, preparing memos, and processing facility mail; operate standard office equipment such as word processors, copiers, and fax machines
  • Contribute as a member of the Marketing Team
  • Ensure a safe working environment and comply with the facility's safety protocols
  • Assist with Business Office tasks, including mail distribution, invoice processing, and payment collection
  • Perform additional duties as assigned
Qualifications:
  • High school diploma or equivalent required
  • Minimum of six months experience in a similar role involving switchboard operation and clerical work
  • Ability to comprehend and execute verbal and written instructions
  • Proficient in basic arithmetic calculations
  • Strong interpersonal skills to maintain positive relationships with staff, residents, and the public
  • Ability to uphold confidentiality of sensitive information
  • Capable of working independently without supervision

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