Administrative Support Specialist
2 months ago
We are offering a fulfilling opportunity to assist and support Seniors in a vibrant Assisted Living Community.
Key Benefits:
- Employer-funded Life Insurance, Short-Term and Long-Term Disability
- 401 (k) Retirement Savings Plan
- Comprehensive Paid Training
- Paid Holidays
- Medical, Dental, and Vision Coverage
- Paid Time Off for Sick Leave and Vacation
- Employee Assistance Program (EAP)
- Discounted Meals During Work Hours
As a Receptionist, you will manage a multi-line phone system, provide essential information to residents, families, and visitors, and perform various clerical tasks such as typing, filing, and mail handling.
Responsibilities:
- Handle incoming calls and provide necessary information to callers; screen and direct calls appropriately
- Record messages for staff members
- Welcome visitors, staff, and others with professionalism and courtesy
- Screen and guide all visitors
- Conduct general clerical duties including typing, preparing memos, and processing facility mail; operate standard office equipment such as word processors, copiers, and fax machines
- Contribute as a member of the Marketing Team
- Ensure a safe working environment and comply with the facility's safety protocols
- Assist with Business Office tasks, including mail distribution, invoice processing, and payment collection
- Perform additional duties as assigned
- High school diploma or equivalent required
- Minimum of six months experience in a similar role involving switchboard operation and clerical work
- Ability to comprehend and execute verbal and written instructions
- Proficient in basic arithmetic calculations
- Strong interpersonal skills to maintain positive relationships with staff, residents, and the public
- Ability to uphold confidentiality of sensitive information
- Capable of working independently without supervision
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