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Office Manager

2 months ago

Rockwall, Texas, United States City of Rockwall, TX Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Manager to join our team at the City of Rockwall, TX. As the first point of contact for visitors and callers, you will provide exceptional customer service and ensure the smooth operation of our office.

Key Responsibilities
  • Manage office administration, including scheduling meetings, maintaining records, and coordinating events.
  • Provide executive support to the President and other senior staff members, including preparing reports, presentations, and correspondence.
  • Oversee accounts payable, accounts receivable, and credit card processing, ensuring compliance with City of Rockwall financial standards.
  • Develop and maintain filing and retrieval systems for financial and business documentation.
  • Organize and distribute meeting materials, create agendas, and prepare meeting minutes.
  • Welcome guests and customers, answer inquiries, and direct calls to the appropriate staff or outside entity.
  • Maintain office supplies inventory, ensure operation of office equipment, and manage relationships with contractors and vendors.
  • Conserve executive time by reading, researching, and routing correspondence, drafting letters and documents, and collecting and analyzing information.
  • Maintain customer confidence and protect operations by keeping information confidential.
Requirements
  • High school diploma or GED.
  • Demonstrated experience with office management, with executive support considered a plus.
  • Proficient computer skills and in-depth knowledge of relevant technology and software, such as Microsoft Windows, Microsoft Outlook, Microsoft Word, Microsoft Excel, Adobe Reader, and Dropbox.
  • Knowledge of standard office administrative practices and procedures.
  • Small business, local government, or economic development office experience is preferred.
What We Offer
  • Merit increases and staff incentive policy.
  • Health, dental, and vision insurance.
  • Life and AD&D insurance coverage.
  • 11 paid holidays per year.
  • Vacation time based on years of service.
  • Sick leave with no maximum accruals.
  • Texas Municipal Retirement System (TMRS) 2:1 match.
  • Optional deferred compensation 457 plan.
  • Flexible spending accounts.
  • Wellness program.
  • Workers compensation.