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Office Receptionist Manager

2 weeks ago

Lawrence, Kansas, United States Hilltop Child Development Center Full time

Administrative Assistant Job Summary

We are seeking an experienced Administrative Assistant to join our team at Hilltop Child Development Center Main location.

Main Responsibilities

  1. Serve as the primary reception person for Hilltop Child Development Center (main location), welcoming children, families, staff, and visitors.
  2. Maintain system for tracking Visitors to Hilltop.
  3. Manage Hilltop's departmental email account, consulting with or forwarding to other administrative team members on responses as needed.
  4. Answer Hilltop's primary phone number. Respond to voice-mail messages.
  5. Receive and sort Hilltop's mail and package deliveries.
  6. As the primary point of contact for Hilltop Main, assist with communication between teaching staff and administrators regarding active classroom needs.

Additional Responsibilities

  1. Provide administrative support to the Executive Director and Program Director which can include assistance with scheduling meetings, preparation of letters and documents, and other administrative tasks as needed.
  2. Maintain appropriate office supply inventory and classroom supplies for the teacher/staff room.
  3. Assist the Operations Coordinator with the organization and structure for Hilltop's shared documents.
  4. Ensure Center entryway, lobby, and reception areas are tidy and provide a positive first impression.
  5. Report and track Facilities Services tickets.
  6. Maintain Hilltop's website, collaborate with the Administrative Assistant at Hilltop West on the monthly newsletters, maintain Hilltop's active Logo and Letterhead files, and support the Executive Director/Program Director with content for the visual display in the entryway.
  7. Assist with Hilltop events as needed (e.g., Book Fairs, Halloween, Parent Information Nights and Open Houses).
  8. Collaborate and cross-train with the Administrative Assistant for the Hilltop West location as some responsibilities will be shared.
  9. Maintain CPR/first aid certification as provided by Hilltop.
  10. Other duties as assigned by the Executive Director or Program Director.

Requirements

  1. High school diploma or completion of G.E.D. equivalency and one year of experience in office administration or a Bachelor's degree.
  2. Excellent written and verbal communication skills as demonstrated in the application and review process.
  3. Strong interpersonal skills and ability to work well with others.
  4. One year experience in Microsoft Office (Outlook, Word, Excel, PowerPoint, and MS Teams).

Employment Details

This position is required to be on-site, at Hilltop Child Development Center Main.

Benefits

Full-time employees accrue 5.25 hours per month of sick/personal leave, available after 60 days of employment. Full-time administrative employees receive 3 days of vacation in the first year of employment. Available vacation days increase during the first four years of employment. Full-time employees also receive paid holidays. After 60 days, full-time employees are eligible for medical insurance, 90% covered by Hilltop and a $50,000 life insurance policy at no cost. Hilltop offers a retirement match of up to 2.5% in a 403b plan.