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Legal Billing Expert

3 weeks ago

Washington, Washington, D.C., United States Palmer Legal Staffing Full time

Job Description:

A Legal Billing Specialist is required by a prominent D.C. law firm to oversee the entire billing process for Intellectual Property clients.

Duties and Responsibilities:

  • Data Entry: Input and manage billing data with precision, ensuring consistency across all records.
  • Foreign Counsel Invoices: Process, review, and track foreign counsel invoices in compliance with international billing standards and firm guidelines.
  • Account Expenses: Review and reconcile account expenses, ensuring proper documentation and expense allocations.
  • E-Billing: Handle e-billing tasks, including submitting invoices via E-Billing Hub and troubleshooting any issues.
  • Emailing Bills: Generate and distribute invoices via email to clients, ensuring accuracy and proper formatting.
  • Prebill Revisions: Review and revise prebills in collaboration with attorneys to adjust invoices according to client requests or changes.
  • Billing Discrepancies: Investigate and resolve billing discrepancies or disputes.
  • Internal Collaboration: Work closely with attorneys, paralegals, and the finance team to align billing information with work performed.
  • Maintain Billing Records: Ensure proper organization and filing of billing records in compliance with firm and legal standards.
  • Compliance: Stay updated on the latest billing practices and compliance regulations within the legal industry.
  • Special Projects: Assist with special billing projects, such as audits, process improvements, or implementing new billing software.

Requirements:

  • Experience: Minimum 2 years of law firm billing experience, preferably in Intellectual Property.
  • Attention to Detail: Strong organizational skills with an eye for detail to ensure accuracy.
  • Software Experience: Familiarity with billing software such as Centerbase, E-Billing Hub, and NetDocuments is highly preferred.
  • Communication Skills: Excellent verbal and written communication skills to interact effectively with clients and internal teams.
  • Problem-Solving: Ability to identify and resolve billing discrepancies in a professional manner.
  • Team Player: Collaborative mindset and ability to work effectively with different teams.