Administrative Support Professional

2 days ago


Nevada, Iowa, United States JCG Land Services Full time
Job Description

JCG Land Services seeks a dedicated and organized Administrative Assistant to join our corporate office in Nevada, Iowa. As a key member of our team, you will be responsible for providing exceptional administrative support, maintaining a high level of accuracy, and ensuring seamless communication with our staff and external partners.

Responsibilities:

  • Act as a liaison between office staff and external contacts, ensuring timely and effective communication.
  • Provide exceptional customer service by answering phones, transferring calls, taking messages, and addressing routine questions.
  • Prepare correspondence and memos to support staff, ensuring a professional and polished image.
  • Perform general clerical duties, including copying, faxing, and filing, to maintain a well-organized and efficient office environment.
  • Maintain and order office supplies to ensure a smooth workflow.
  • Sort and distribute mail, and prepare items for shipment by other couriers.
  • Schedule and organize activities, such as meetings, conferences, and travel, to ensure maximum productivity.
  • Establish, develop, and maintain a comprehensive filing system, updating it as needed to reflect changing office needs.
  • Handle confidential and non-routine information, maintaining confidentiality in all aspects of client, staff, and agency information.
  • Arrange for repair and maintenance of office equipment to ensure optimal performance.
  • Support staff with assigned project-based work, providing exceptional support and guidance.
  • Recommend changes in office practices or procedures to improve efficiency and productivity.
  • Work independently and within a team on special, non-recurring projects, demonstrating flexibility and adaptability.
  • Prepare general correspondences, memos, charts, graphs, business plans, and other materials to support staff and external partners.
  • Track staff members' real estate licenses and notary expiration dates to ensure compliance.

Qualifications/Experience:

  • High school diploma or equivalent (required).
  • Minimum of one year of administrative experience with applicable responsibilities.
  • Effective communication and problem-solving skills.
  • Attention to detail and commitment to accuracy.
  • Valid driver's license and reliable transportation.

Why JCG?

JCG Land Services offers growth opportunities, a casual work environment, and a generous benefits package, including paid time off, health insurance, professional development, company-matched retirement, and more.



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