Administrative Support Professional
2 days ago
JCG Land Services seeks a dedicated and organized Administrative Assistant to join our corporate office in Nevada, Iowa. As a key member of our team, you will be responsible for providing exceptional administrative support, maintaining a high level of accuracy, and ensuring seamless communication with our staff and external partners.
Responsibilities:
- Act as a liaison between office staff and external contacts, ensuring timely and effective communication.
- Provide exceptional customer service by answering phones, transferring calls, taking messages, and addressing routine questions.
- Prepare correspondence and memos to support staff, ensuring a professional and polished image.
- Perform general clerical duties, including copying, faxing, and filing, to maintain a well-organized and efficient office environment.
- Maintain and order office supplies to ensure a smooth workflow.
- Sort and distribute mail, and prepare items for shipment by other couriers.
- Schedule and organize activities, such as meetings, conferences, and travel, to ensure maximum productivity.
- Establish, develop, and maintain a comprehensive filing system, updating it as needed to reflect changing office needs.
- Handle confidential and non-routine information, maintaining confidentiality in all aspects of client, staff, and agency information.
- Arrange for repair and maintenance of office equipment to ensure optimal performance.
- Support staff with assigned project-based work, providing exceptional support and guidance.
- Recommend changes in office practices or procedures to improve efficiency and productivity.
- Work independently and within a team on special, non-recurring projects, demonstrating flexibility and adaptability.
- Prepare general correspondences, memos, charts, graphs, business plans, and other materials to support staff and external partners.
- Track staff members' real estate licenses and notary expiration dates to ensure compliance.
Qualifications/Experience:
- High school diploma or equivalent (required).
- Minimum of one year of administrative experience with applicable responsibilities.
- Effective communication and problem-solving skills.
- Attention to detail and commitment to accuracy.
- Valid driver's license and reliable transportation.
Why JCG?
JCG Land Services offers growth opportunities, a casual work environment, and a generous benefits package, including paid time off, health insurance, professional development, company-matched retirement, and more.
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