Corporate Receptionist

3 weeks ago

Spring, Texas, United States Webber Full time
Job Title: Receptionist & Administrative Assistant

Webber, LLC is seeking a highly skilled and organized Receptionist & Administrative Assistant to ensure seamless daily operations and continuous improvement of company front office procedures.


Key Responsibilities:
  • Provide exceptional customer service as the primary point of contact for visitors and employees
  • Manage incoming calls, take messages, and route correspondence
  • Assist Executive Assistants in supporting administrative needs for leadership and executives
  • Coordinate events, including birthday celebrations and monthly team-building activities
  • Serve as a liaison with internal staff at all levels
  • Coordinate access with building property owners for employees and contractors
  • Support onboarding and offboarding processes for new employees and contractors
  • Manage visitor logs and badges, and stay up-to-date with new technology in this area
  • Collaborate with the team to greet candidates and facilitate transitions between interviewing personnel
  • Maintain office configuration details, phone lists, and conference room availability
  • Ensure conference rooms are set up for meetings, including drinks, snacks, and catering
  • Maintain kitchen, mail room, and general office areas
  • Manage inventory of supplies and coordinate ordering
  • Keep refrigerators, kitchen, and coffee bars clean and stocked
  • Open and route incoming mail and packages, and prepare outgoing mail
  • Resolve maintenance issues with vendors
  • Coordinate daily and intermittent cleaning services
Requirements:
  • 3+ years of experience as a Receptionist or Administrative Assistant
  • Flexibility to work outside normal hours for special events and meetings
  • Proficiency in office and reception administrative systems and procedures
  • Proficiency in MS Office, particularly Excel, Word, and Outlook
  • Hands-on experience with front office equipment, such as phone systems, fax machines, and printers
  • Attention to detail and problem-solving skills
  • Excellent time management, written, and verbal communication skills
  • Strong organizational and planning skills
  • A creative mind with the ability to suggest and implement improvements
  • Minimum High School diploma; Business Administration degree preferred
  • Prior experience in a fast-paced, professional atmosphere with a positive attitude and enthusiasm
  • Poise and excellent communication skills, with the ability to multitask and manage priorities
  • Ability to lift up to 15 lbs

Webber and its companies provide equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, gender, national origin, age, disability, or status as a Vietnam Era or special disabled veteran in accordance with applicable federal and state laws.

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