Document Specialist

7 days ago

Rochester, New York, United States SPX FLOW, Inc. Full time
Job Summary

As a Document Specialist at SPX FLOW, Inc., you will be responsible for managing all aspects of Quality related documentation with emphasis on documents pertaining to customer orders, specifically highly engineered and/or sanitary orders. Additionally, the role will support the management of the Quality Management System (QMS) supporting documentation.

Key Responsibilities

Work with Project Management, Quality Engineering, Advanced Manufacturing Engineering & Production to determine activities requiring supporting documentation and/or inspection/test records.
Assure product and process quality by developing and implementing Inspection and Test Plans (ITP's) and testing methods; testing finished product and process capabilities; establishing standards; confirming manufacturing processes and support 3rd party inspection activities.
Complete quality questionnaires and forms in support of the quoting process.
Setup job specific working folders (i.e. electronic files) to archive Quality Assurance (QA) documentation related to order and assume management of working folder.
Follow order during manufacturing phase to ensure required documentation and records are generated, accurate, legible & appropriately filed in working folder.
If necessary, take the lead in troubleshooting problems related to documentation generation and collection.
At the appropriate time, package collected documents for customer QA dossiers. Work w/appropriate parties for final document packaging & dissemination, i.e. Quality Assurance Documentation (QAD) or Certificate of Conformance (CoC) package.
Manage supporting level one through four QMS documentation to maintain compliance to ISO9001 requirements.
Field post shipment document questions, concerns. Work w/appropriate parties to resolve any issues.
Provide support / train shop floor associates and leaders to ensure understanding of order document requirements pertaining to specifications, procedures, and customer requests.
Ensure compliance with established industry safety, design standards and guidelines.
Support ISO9001 compliance and quality activities.

Requirements

Organized, motivated self- starter willing and is comfortable working w/and reaching out to people in both a production & office setting.
Interpersonal skills a must.
Ability to continually improve controls to ensure an efficient and reliable document collection and compilation process.
Possess a working knowledge of computers & related software.
Must be able to effectively use Microsoft Office Suite and Enterprise Resource Planning (ERP) programs (i.e., Microsoft Word, Excel, Outlook, SharePoint, SAP etc.).
Comfortable working in both an office & production setting.
Must be able to read/interpret/understand technical engineering drawings and symbols (i.e., Blueprints and Geometric Dimensioning and Tolerancing GD&T)
Familiarity with manufacturing processes such as welding, milling, and turning.
Must have strong interpersonal communications skills.

Education and Experience

High School diploma or a 2-year associate degree preferred.
3 years hands on or administrative experience in a dynamic manufacturing environment.
Ideal candidate has experience working w/document collection, archiving and retrieval.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
The employee is regularly required to sit and use hands, fingers, handle or feel, talk, see, and hear.
The employee is occasionally required to stand, walk, and reach with hands and arms.
The employee must occasionally lift and/or move occasionally lift office products and supplies, up to twenty-five pounds.
Use of the appropriate PPE is required.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job operates in a manufacturing professional office environment.
The employee can be exposed to fumes or airborne particles, moving mechanical parts, vibration, and loud noise level while on the production floor.
The noise level in the office work environment is usually moderate.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.
They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Anticipated salary range for this position: $59,700/yr to $83,580/yr.
The anticipated salary range is what we believe to be the likely base salary range for this position at the time of posting.
Actual salary for this position will depend on relevant qualifications, skills, and experience

SPX FLOW Values

SPX Flow employees are expected to behave in accordance with our company values as outlined below.

Quality

Quality encompasses all aspects of SPX's business, and every employee shares the responsibility to prevent the occurrence of any nonconformity relating to product, process and the quality system.
All employees have an obligation to identify and record any such nonconformity, and through designed channels, initiate and recommend solutions.

SPX FLOW is an equal opportunity employer and makes employment decisions without regard to race, color, religion, national origin, gender, age, disability, protected veteran status, or any other reason prohibited by law.

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