Fleet Maintenance Manager

Job Summary

This is an Operations position responsible for managing the activities associated with maintaining the fleet maintenance department. The successful candidate will be responsible for managing the company shop and shop personnel for the maintenance, diagnosis, and repair of the Sysco fleet, ensuring safety and security of the shop and fleet, and providing management and direction to shop staff. The position is also responsible for administrative duties including parts procurement, inventory management, asset tracking, and cost control through maintenance systems.

Responsibilities

• Manage the daily work and safety of associates engaged in fleet maintenance and repair.
• Handle labor hours and consumable supplies within budget.
• Monitor work schedules including extra work days and shifts as needed.
• Administer the proper selection, purchase, and utilization of Company assets in support of the fleet maintenance department.
• Coordinate required processes and repairs with proper departments as necessary.
• Ensure the proper scheduling of truck maintenance and repairs; along with compliance of all Company programs, including preventative maintenance and inspection of vehicles, non-scheduled maintenance and troubleshooting, repair, rebuild, and overhaul of vehicles.
• Review fleet maintenance functions and various operational and expense reporting.
• Suggest efficiency ideas, cost reduction measures, and assist with the implementation of changes within fleet maintenance.
• Conduct audits daily to ensure all required documentation is accurately completed (including all work orders, breakdowns, preventative maintenance logs, pre/post-trip inspections, certifications) and that items are installed correctly with a minimum potential for loss.
• Oversee parts inventory and issue required purchase orders based on anticipated needs.
• Develop a fleet services budget to include a review of past year income and expenses; adjust and administer all fleet service purchases including parts, tools, and office supplies.
• Inspect budgets and contracts between third-party vendor services to ensure efficient operations.
• Assure proper licensing of fleet vehicles and annual vehicle/trailer inspections.
• Stay current with technical manuals, literature, and technical advancements of the trade as it pertains to company-owned vehicles.
• Preserve associate relations through regular department or pre-shift meetings.
• Maintain ongoing interaction.
• Keep open communication channels with associates by answering questions and explaining policies and procedures.
• Monitor associate morale.
• Submit and respond to ideas to improve associate engagement and enablement.
• Interpret, train, and consistently enforce Company policies and procedures.
• Coordinate efforts with the Safety department to aid in training, conducting associate observations, updating preferred work methods, conducting accident investigations to determine root causes, and routine safety inspections.
• Makes recommendations for disciplinary action and/or behavior modification where required.
• Execute management functions of staff selection, development, discipline, performance reviews, and/or terminations.
• Perform the duties of associates supervised and other related duties as needed.
• Ensure accurate and up-to-date re-certifications of commercial equipment and Commercial Vehicle Operator's Registration (CVOR) (Canada) are compliant.
• Establish compliance with all Company and safety rules, policies, and procedures.
• Guarantee compliance with local, state, and federal regulatory agencies (i.e., OSHA, DOT, and EFC).

Qualifications

Education

• High school diploma or general education degree (GED); or equivalent combination of education and related experience.

Experience

• 3-5 years maintenance experience.

Certificates, Licenses, and Registrations:

• Must possess a valid state Driver's License meeting Company standards. Complete a Sysco-approved defensive driving program.
• Class A CDL preferred.
• Powered Industrial Equipment Certification from Sysco.
• Automotive Service Excellence (ASE) Certification preferred.
• Trailer Refer (608) Certification preferred.
• Cab Air (609) Certification preferred.
• Air Brake Certification preferred.

Professional Skills

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Able to write reports, business correspondence, and procedure manuals.
• Effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Can add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.
• Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Demonstrate knowledge of Spreadsheet software and Word Processing software, and ability to learn Sysco technology software and programs.
• Knowledge of methods, techniques, and procedures involved in repairs and replacement.
• Understanding of vehicle operations and safety guidelines.
• Proficient in the use of all tools of the trade, shop equipment, and power tools including but not limited to jacks, hydraulic lifts, air tools, and diagnostic equipment.
• Successfully engage and lead individual and team discussions and meetings.
• Apply all relevant policies in a consistent, timely, and objective manner.
• Capable of working with peers and associates from other departments and shifts proactively and constructively.
• Work in a disciplined manner and capable of following established procedures, practices, and comply with local, state, and federal regulations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Regularly required to talk or hear.
• Frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and climb or balance.
• Occasionally required to stoop, kneel, crouch, or crawl.
• Must occasionally lift and/or move up to 100 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Working Conditions

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Occasionally exposed to wet, hot, extreme cold, and/or humid conditions and moving mechanical parts.
• The associate works non-traditional business hours including evenings, nights, weekends, holidays, and on-call.
• May occasionally be required to travel to other Operating Companies or the Corporate office as business needs dictate (i.e., training, business continuation, etc.).
• Periodically exposed to high, precarious places.
• Sometimes exposed to fumes or airborne particles.
• The noise level in the work environment is usually moderate.

The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job.