Bilingual HR Coordinator

Position: Bilingual Human Resources Specialist

Location: Remote

Compensation: $19-21 per hour

Under the general oversight of the Human Resources Director, this role involves managing various administrative tasks within the human resources department.

• Ensure all HR documentation is current and readily available.
• Oversee the identification badge system and issue replacements as necessary.
• Prepare Prox/ID cards and manage parking permits.
• Notify security regarding access changes and deactivate prox cards as needed.
• Compile new hire documentation and conduct audits prior to filing.
• Process termination paperwork and manage I-9 documentation for record-keeping.
• Input payroll maintenance items such as W-4 forms, address updates, and direct deposit information into the payroll system.
• Administer time-off requests and address missed clock-ins for payroll processing.
• Provide training to employees on timekeeping and employee self-service systems.
• Monitor disciplinary actions and maintain records in the point system.
• Prepare monthly insurance documentation for new employees.
• Reconcile monthly insurance statements.
• Maintain employee personnel files, ensuring proper organization and filing.
• Address vending machine issues and liaise with vendors.
• Assist in new hire orientation processes.
• Order supplies for the HR department.
• Log incoming job applications.
• Translate documents as required.
• Keep bulletin boards updated with relevant information.
• Support projects and open enrollment activities as needed.
• Assist with training initiatives.
• Help coordinate company employee events.
• Manage employment verification requests for current and former employees.
• Digitally archive active and terminated employee files.
• Provide assistance to employees with inquiries.
• Safeguard all proprietary information and maintain confidentiality regarding employee data.
• Perform additional duties as assigned.

To excel in this position, candidates must demonstrate the ability to perform essential duties effectively. The following qualifications are essential:

• Strong interpersonal skills and the ability to collaborate with others.
• Effective written and verbal communication skills.
• Capability to manage multiple tasks and sources of information simultaneously.
• Proficiency in Microsoft Office Suite, including Word and Excel.

Proficient in reading, writing, and communicating in English. Must also possess the ability to communicate effectively in Spanish.

Ability to apply knowledge of human resource regulations and policies to identify and resolve issues.