Executive Support Specialist

2 weeks ago


Kokomo, Indiana, United States Cornerstone Remodeling LLC Full time
Job Description

To provide exceptional administrative support that enhances the efficiency of our daily operations, fosters positive client relationships, and assists in the management of financial activities. You will serve as the first point of contact for clients and play a critical role in creating a welcoming environment for our showroom and design center.

Key Responsibilities:

  • First Impressions
    • Answer incoming phone calls professionally and courteously
    • Schedule and coordinate appointments for clients, including consultations and showroom visits
    • Welcome clients to our showroom, providing them with a warm, hospitable experience and guiding them to their visit
  • Administrative Support
    • Compile and organize documentation for sales, production, and executive teams on a weekly basis
    • Maintain an organized and efficient front office environment
    • Assist in managing the daily operations, including updating calendars and handling correspondence for the General Manager and Financial Manager
  • Financial Record Keeping
    • Support financial recording processes, including accounts payable and accounts receivable
    • Assist in the documentation and processing of invoices, payments, and financial reports
    • Ensure accurate record-keeping and contribute to the financial management of the company
  • Communication Skills
    • Maintain clear and effective communication with team members, clients, and vendors
    • Prepare and send routine internal and external communications including emails, calls, and texts

Requirements / Preferred Qualifications:

  • Experience in an administrative role, preferably in an office setting
  • Knowledge of QuickBooks, including data entry, invoicing, and reporting preferred
  • Familiarity with cloud-based services and software systems used for document management
  • Strong organizational skills to manage multiple tasks and priorities effectively
  • Excellent written and verbal communication skills, with a focus on providing outstanding customer service
  • Ability to interact professionally and courteousl with clients, vendors, and team members
  • Willingness to work collaboratively within a team and assist others when needed
  • Ability to adapt to changing priorities and environments
  • Open to learning new software and administrative processes as required

The estimated annual salary for this position is $45,000 - $60,000, depending on location and experience.



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