Firm Administrative Assistant

1 week ago

Greenville, South Carolina, United States McMillan Pazdan Smith Architecture Full time
Job Overview:
We are seeking a highly organized and proactive Firm Administrative Assistant to join our team at McMillan Pazdan Smith Architecture. In this role, you will provide critical support to our Practice Leaders and team members, ensuring seamless execution of daily tasks and projects.

Key Responsibilities:
- Provide administrative support to the Practice Leader, including calendar management, meeting coordination, and document preparation.
- Manage and coordinate firm-wide initiatives, including Monday10 presentations and design award submittal management.
- Assist with proposal development, report preparation, and presentation design.
- Maintain and update team and project calendars, ensuring timely delivery of key projects and deadlines.

Requirements:
- High School Diploma or equivalent required; Bachelor's degree preferred.
- At least 5 years of experience in an administrative role, preferably in an architectural or engineering firm.
- Proficient in Microsoft Office Suite and Adobe Creative Cloud.
- Excellent organizational, communication, and time management skills.

Preferred Qualifications:
- Familiarity with organizational governance and reporting software.
- Experience with contracting software and AIA-related contracts.
- Knowledge of data analytics, processes, and visualization tools.

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