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HR Operations Coordinator

2 months ago

Moonachie, New Jersey, United States Paris Baguette - Support Office (East) Full time
Job Overview

Reports to: Human Resources Manager

As one of the leading neighborhood bakery cafés globally, Paris Baguette is on a mission to redefine the community bakery experience. Our goal is to create a warm and inviting atmosphere that serves expertly crafted baked goods and beverages, fostering joy within every community.

If you are passionate about community engagement and have a desire to contribute positively to the workplace culture, we invite you to explore this opportunity.

ROLE SUMMARY

We are looking for a dedicated Human Resources Specialist to provide essential administrative support to our HR department. This role encompasses various responsibilities, including recruitment, employee onboarding, HRIS management, payroll processing, and maintaining accurate employee records. The ideal candidate will play a vital role in enhancing our community-focused mission.

KEY RESPONSIBILITIES

  • Oversee and ensure the accuracy of HRIS data, including onboarding new hires and processing terminations.
  • Review and verify personnel records to ensure data integrity, including names, pay rates, and job titles.
  • Facilitate the transfer of employee data from our onboarding platform to payroll systems.
  • Process updates to HRIS data, including wage adjustments, promotions, and departmental changes.
  • Assist the HR team with recruitment efforts, including job postings, resume screening, and interview coordination.
  • Support payroll functions by reviewing and approving payroll deductions and generating reports using Excel.
  • Ensure timecard accuracy and compliance by auditing hours worked and addressing discrepancies.
  • Prepare and distribute regular HR reports to management.
  • Respond to employee inquiries regarding HR policies and payroll matters.
  • Maintain an updated contact list for corporate and franchise operations.
  • Generate ad-hoc reports as required by HR management.
  • Collaborate with the HR team during Open Enrollment periods and assist with benefits data quality checks.
  • Timely respond to unemployment claims and assist with related documentation.
  • Perform additional duties as assigned.

QUALIFICATIONS

  • Bachelor's degree in a relevant field or 1-3 years of HR experience.
  • Experience in bakery, café, or retail environments is preferred.
  • Proficient in Microsoft Excel at an intermediate level.
  • Familiarity with labor laws and HR regulations at the federal, state, and local levels.
  • Demonstrated ability to manage diverse teams with an empathetic and motivating approach.
  • Strong organizational and communication skills, capable of managing multiple priorities in a dynamic environment.
  • Ability to provide constructive feedback and foster a culture of high performance.
  • Commitment to Paris Baguette's mission and values.

BENEFITS

  • Competitive salary package
  • Complimentary cake on your birthday
  • Comprehensive medical, dental, and vision coverage
  • 401K retirement savings plan
  • Paid time off and holidays
  • Supportive and high-performance workplace culture