AP Specialist

1 week ago

Conshohocken, Pennsylvania, United States Aardvark Studios Full time
Job Overview

Aardvark Studios is seeking a highly skilled AP Specialist to join our dynamic team. As an AP Specialist, you will play a critical role in managing our existing AP process and driving efficiency and accuracy.

Key Responsibilities
  • Record vendor invoices in a timely and accurate manner
  • Sync with QuickBooks Desktop daily
  • Sync credit card purchases/transactions in Expensify with QuickBooks Desktop bi-weekly and rename vendor names in QuickBooks Desktop as necessary
  • Ensure correct setup of new vendors, including obtaining W-9 and COI, and maintain these documents
  • Reconcile credit card and bank statements
  • Generate accounting and audit reports for accounts payable and expenditures on an as-needed basis
  • Reconcile and report differences or issues found in financial records
  • Maintain historical records by filing documents both physically and electronically
  • Perform other related duties as assigned
Requirements
  • High school diploma or equivalent required; Associate's degree with accounting coursework preferred
  • 5 years minimum experience in Accounts Payable and QuickBooks Desktop
  • Proficient in QuickBooks and Microsoft Office Suite, including Excel
  • Knowledge of administrative and clerical procedures
  • Excellent written and oral communication skills
  • Must be competent, dependable, and able to work well with all levels in a team environment
  • Self-starter, ability to prioritize and work independently
  • Attention to detail and accuracy required
  • Strong analytical and problem-solving abilities
What We Offer
  • $25-$30/hour, commensurate with experience
  • Paid time off; medical/dental/vision benefits; short & long-term disability options; retirement matching after 1 year
  • Amazing office/amenities, including complimentary on-site private-use gym; free electric car charging; full working kitchen; and a dog-friendly workspace

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