Operations Coordinator

7 days ago


Blacksburg, Virginia, United States Virginia Polytechnic Institute and State University Full time

The Department of Biomedical Sciences and Pathobiology at Virginia Tech seeks an Operations Coordinator to provide essential support for the department's day-to-day operations. As a detail-oriented and organized individual, you will manage various administrative tasks to ensure smooth departmental workflow and efficient processes.

Key Responsibilities:
  • Process departmental orders and invoices through Hokie Mart, ensuring timely and accurate transactions.
  • Handle reimbursements for department members, maintaining compliance with university policies and procedures.
  • Reconcile leave balances and monitor time for wage employees, ensuring proper tracking and documentation.
  • Oversee inventory management, including tracking, ordering, and maintaining supplies and equipment for the department.
  • Assist with wage and student hire processes, ensuring timely entry and accurate onboarding of new employees.
  • Enter grade changes and process force-add requests on behalf of instructors in collaboration with the registrar.
  • Manage and update content on the department's website, ensuring timely and accurate communication of important information.
  • Provide administrative support to the department head and fiscal manager, assisting with tasks such as calendar management, meeting scheduling, and special projects.
  • Assist with the coordination of departmental events, seminars, and meetings, including logistics, communication, and preparation of materials.
  • Maintain confidential records and files, ensuring proper documentation and compliance with university policies.

To succeed in this role, you should possess strong attention to detail, excellent communication skills, and proficiency in Microsoft Office Suite. Experience using Hokie Mart, Chrome River, and TimeClock is a plus. A salary range of $45,000 - $55,000 per year commensurate with experience reflects the value we place on your skills and qualifications.



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