Finance Operations Coordinator

5 days ago

Castle Rock, Colorado, United States Century Solutions Group, Inc Full time

About Century Solutions Group, Inc.

We're a technology-driven company that empowers businesses through innovative solutions. As a Finance Administrative Assistant, you'll play a critical role in managing our supply chain operations, ensuring accurate inventory control, and providing exceptional administrative support.

Job Summary

The Finance Administrative Assistant will be responsible for receiving and processing incoming shipments, inspecting contents, verifying items against packing slips and purchase orders, and documenting product IDs and quantities on receiving documents. You'll also perform three-way match verification between invoices, packing slips, and purchase orders, notify the Purchasing agent of any discrepancies, and coordinate with suppliers for returns or replacements.

Key Responsibilities

  1. Receiving and Inventory Management
    1. Receive and process incoming merchandise daily, inspecting contents for damage and verifying items against packing slips and purchase orders.
    2. Document product IDs and quantities on receiving documents and update procurement module accordingly.
    3. Perform three-way match verification between invoices, packing slips, and purchase orders.
    4. Notify the Purchasing agent of any discrepancies and coordinate with suppliers for returns or replacements.
    5. Take full accountability for all inventory locations, including the cage and shipping staging room for unbilled orders.
    6. Manage the inventory cage between 10-12pm daily, ensuring proper organization and security.
    7. Lead physical inventory counts and cycle counting, maintaining and applying QR codes using handheld scanners.
    8. Track all digital and physical IT assets throughout their lifecycle.
    9. Keep work areas clean and organized at all times.
  2. Purchasing Support
    1. Monitor open purchase orders for delays or delivery concerns.
    2. Communicate with the Purchasing Agent and Account Management team any supply chain concerns with deliveries.
    3. Receive and on occasion pick and ship procured equipment into Century's procurement system.
    4. Oversee the return merchandise authorization (RMA) process for equipment being returned to clients and/or vendors.
    5. Match invoices to purchase orders and verify parts, quantities, and totals ensuring they match prior to delivery to the Bookkeeper.
  3. License and Warranty Management
    1. Receive and process software licenses for various products.
    2. Provide updates on agreement billing related to licensing.
    3. Support the licensing team through Teams, primarily assisting with Blue Beam, Adobe, and Microsoft Office 365.
    4. Monitor license availability and adjust inventory records accordingly.
    5. Receive and register warranty purchases and renewals ensuring the warranty is properly applied and active for the covered equipment.
  4. Administrative Support
    1. Process electronic deposit of checks via Remote Deposit Capture (RDC).
    2. Reconcile and validate vendor commission reports.
    3. Maintain accurate documentation and follow established procedures.
    4. Maintain digital copies of all documentation using Century's document management system with routine scanning of paperwork.
    5. Reconcile vendor and line of credit financed purchases to ACH payment remittances.
    6. Communicate effectively with vendors and internal teams.
    7. Perform other tasks as required by management.

Qualifications and Skills

Required

  1. High school diploma or equivalent.
  2. Previous experience in receiving, inventory management, or related field.
  3. Strong attention to detail and accuracy in record-keeping.
  4. Proficiency with procurement management and scanner equipment.
  5. Experience with physical inventory counting and reconciliation processes.
  6. Excellent organizational, communication, and interpersonal skills.
  7. Ability to lift up to 50 pounds and stand/walk for extended periods.
  8. Ability to work independently and as part of a team.
  9. Availability for specified hours and occasional weekends/evenings.

Preferred

  1. Experience with QR code inventory management.
  2. Knowledge of IT products and software licensing concepts.
  3. Experience in a technology-focused company.

Working Conditions

  1. In-office setting with significant time in the cage and receiving area.
  2. Work hours are 8am till 5:00pm Monday through Friday, with cage management from 10-12pm daily.
  3. May require standing, walking, and bending for extended periods.
  4. Occasionally required to work evenings, weekends, and holidays for inventory counts or special projects.

Reports To

Controller

Benefits:

  1. Competitive salary
  2. Comprehensive health, dental, and vision insurance.
  3. Professional development and training opportunities.
  4. Generous PTO and holiday schedule.
  5. 401(k) with company match.

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