Transit Budget and Grants Administrator

4 days ago

Clemson, South Carolina, United States City of Clemson, SC Full time
Job Summary

We are seeking a highly skilled Transit Budget and Grants Administrator to join our team at the City of Clemson, SC. As a key member of our transit department, you will be responsible for providing complex financial assistance to the Transit Administrator in the administration of federal and state funded transit grant programs.

Key Responsibilities
  • Provide administrative assistance and support to the Transit Administrator and Operations Manager in the coordination of special projects.
  • Perform a wide variety of administrative support duties related to federal/state transit grant funding, including grant preparation, administration, ensuring compliance, and mandated reporting.
  • Assist in the development of the annual budget for transit operations.
  • Oversee procurement activities for assigned areas for the transit department.
  • Coordinate and collaborate with outside agencies, serving as a liaison to transit related organizations in relation to program funding activities.
  • Develop, document, and maintain complex statistical information required for reporting to the city, county, state, contract holders, and federal agencies in accordance with agency guidelines.
  • Process requests for proposals for special projects and procurements.
  • Maintain records of expenditures and coordinate with the Finance department.
  • Maintain and update administrative files, acting as custodian of the transit department's files.
  • Participate in the development and implementation of goals, objectives, policies, and priorities, recommending and implementing resulting policies and procedures for transit operations as they relate to grant funding compliance and financial management.
  • Provide staff support to the Transit Operations Manager, participating on a variety of committees, preparing and presenting staff reports, and other correspondence as necessary.
  • Attend and participate in professional group meetings, staying abreast of new trends and innovations in the field of grants management and federal procurement/finance guidelines.
  • Collect data and submit monthly, quarterly, bi-annual, and annual reports to State, Federal, and other entities as required.
  • Maintain all files as required by City, SCDOT, and FTA.
  • Submit and maintain SCDOT and FTA invoices for grant drawdowns.
  • Maintain Excel spreadsheets for reporting and drawdown submittals of State and Federal and 5311/5307 finances.
  • Reconcile CAT's assets, accounts payable, purchasing, and revenue and expenditure statements in the financial software.
  • Submit drawdowns via VTE Forms for SCDOT Grants.
  • Submit NTD reports. Compare AP Account Distribution Report to vouchers.
  • Complete and submit Subrecipient Activity Status Reports.
  • Complete and submit DBE Reports to SCDOT and FTA, FFR Reports to FTA, and Milestone Reports to FTA.
  • Prepare, submit, and maintain reports for CAT budgets for submittal to CAT Partners, City, State, and FTA.
  • Financial and Program Management for Compliance Reviews/Audits by City, State, and Federal requirements.
  • Complete and submit OPSTATS Report.
  • Schedule of Budget to Actual.
  • Submit TIP/STIP to SCDOT.
  • Complete Certifications and Assurances.
  • Complete Partner Contracts.
  • Maintain funding Allocation records to track 5307 and 5311 expenses separately, and submit them to the Finance department.
Requirements
  • Bachelor's degree from an accredited college or university with major coursework in transportation administration, public administration, business administration, or a related field.
  • Valid South Carolina driver's license or ability to obtain one.

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