Executive Support Specialist

1 week ago


Ambler, Alaska, United States Halfgenius Full time
Job Overview

We are seeking a highly organized and proactive Executive Support Specialist to join our team at HalfGenius. This role requires someone with exceptional organizational skills, a strong ability to manage client communications, and a knack for maintaining order in a fast-paced environment.

The ideal candidate will work closely with the Co-Founders to ensure seamless management of daily tasks and responsibilities. Key Responsibilities include:

  • Email and Calendar Management: Monitor, manage, and respond to emails promptly. Schedule and coordinate meetings and appointments.
  • Client Communications: Act as the first line of response for incoming client communications, ensuring professional and timely replies.
  • Task Management: Keep track of all deadlines and ensure that the CEO and Creative Director meets them.
  • Meeting Coordination: Take and distribute meeting notes, schedule meetings, and maintain internal communications.
  • Project Management: Ensure the team utilizes project management systems regularly and efficiently.

In addition to these key responsibilities, the successful candidate will also assist with household tasks such as scheduling maintenance, organizing activities, and providing occasional childcare support (as needed).

Qualifications for this role include:

  • Exceptional organizational skills with a keen attention to detail.
  • Proficiency with QuickBooks, WordPress, and Project Management Software.
  • Experience with Mailchimp, Constant Contact, and various social media platforms is a plus.
  • Excellent communication skills, both written and verbal.
  • Ability to work independently and collaboratively in a fast-paced environment.

This is an excellent opportunity for a skilled and motivated individual to join our dynamic team. We offer flexible working hours, opportunities for growth and career development, and an engaging and dynamic work environment.



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