Quality Assurance Specialist

4 weeks ago


San Diego, California, United States MILLENNIUMSOFT Full time
Job Title: Quality System Specialist

Job Summary:

The Quality System Specialist will be responsible for supporting the development, improvement, and implementation of quality systems, ensuring compliance with regulations, standards, and corporate requirements.

Key Responsibilities:

  • Coordinate and manage the document control and change management process, including the DMS - Document Management System.
  • Ensure complete and consistent implementation of changes, serving as the subject matter expert in document control and change management.
  • Work with project leaders and team members to determine change implementation strategies and identify/collect controlled documents and SAP data objects that will be impacted by proposed changes.
  • Manage workflow tasks and verify that appropriate individuals are assigned to tasks in the process.
  • Assign new document numbers for various business units that may or may not use the same document management system.
  • Process requests for employees in the current learning management system, assisting users and managers establish appropriate training objectives.
  • Identify and implement improvements to the overall document control and change management process.
  • Ensure the quality and accuracy of quality records, including document security.
  • Create, review, and revise documentation procedures according to standard operating procedures.
  • Process, distribute, and maintain controlled documentation using a document control system.
  • Organize the routing of documents throughout the process from conceptualization, approvals, and distribution.
  • Maintain the Quality Systems SharePoint site.
  • Upload training to LMS when new documents are released.
  • Assist staff on document control processes and procedures.
  • Support users of the Quality system via email, phone, and in-person requests.

Qualifications:

  • High School Diploma or GED required, Associate's or Bachelor's Degree strongly preferred.
  • Minimum 2 years of experience with quality systems and document control systems.
  • Proficient in MS Word and Excel.
  • Experience with SAP preferred.


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