Law Firm Office Management Position
3 weeks ago
We are seeking a seasoned and detail-oriented individual to join our team as a Law Firm Office Manager. This is an exciting opportunity to play a central role in maintaining an efficient and effective work environment in a fast-paced and growing law firm.
About the Role
The ideal candidate will have a minimum of 5 years of experience in an administrative role, preferably within a law firm or legal department. They will be responsible for overseeing day-to-day operations, managing administrative staff, coordinating with IT, implementing office policies, organizing files, coordinating meetings, managing budgets, and liaising with vendors.
Key Responsibilities
- Ensure a productive work environment for all staff.
- Manage administrative staff, including hiring, training, and performance evaluation.
- Coordinate with IT to ensure efficient system operation and troubleshoot issues.
- Implement and manage office policies and procedures, ensuring compliance with legal regulations.
- Organize and maintain files and records, ensuring confidentiality.
- Coordinate meetings, appointments, and travel arrangements for senior staff.
- Manage office budget, tracking expenditures and providing reports.
- Liaise with vendors and suppliers, negotiating contracts and managing relationships.
Requirements
- Exceptional organizational skills, able to manage multiple tasks and priorities effectively.
- Excellent communication skills, both written and verbal, with the ability to interact professionally with clients and staff.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new software and systems.
- Knowledge of legal terminology and procedures is a plus.
- High level of discretion and confidentiality, with the ability to handle sensitive information with integrity.
- Ability to work under pressure and meet tight deadlines.
- Bachelor's degree in Business Administration or related field is preferred.
What We Offer
- Work-life balance.
- Medical (HMO & PPO Options), Dental, Vision, 401k.
- Paid vacation.
- Weekly family-style lunches.
- Quarterly firm bonding events.
Location and Salary
We are based in DTLA and offer a competitive salary of $90,000 - $120,000 per year.
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