Reception and Operations Specialist
4 days ago
Role Overview
The Reception and Operations Specialist plays a critical role in ensuring the smooth operation of Stellar Science's headquarters. This individual will serve as the primary point of contact for our company, providing exceptional customer service and administrative support to internal and external stakeholders.
Main Responsibilities
- Manage front desk operations, including greeting guests, directing visitors, and handling correspondence
- Organize and maintain accurate records, including spreadsheets, proprietary systems, and company calendars
- Coordinate travel, meetings, and appointments for employees
- Support the hiring process by scheduling interviews and arranging travel and lodging for interviewees
- Ensure the efficiency, cleanliness, and orderliness of Stellar Headquarters
- Send out employee mailings and maintain office supply inventory
- Coordinate office equipment requirements, layout, and maintenance
- Run occasional errands and receive, sort, and distribute daily mail/deliveries
- Coordinate with building management on office maintenance and cleaning
- Plan event catering and maintain kitchen supplies and food inventory
- Execute operational projects and other duties as assigned, including data entry and document management
Requirements and Benefits
- High school diploma or equivalent
- 1-2 years of relevant work experience as a receptionist or administrative assistant
- Professional attitude and appearance
- Flexibility to adapt to short notice changes to schedules/calendars
- High levels of proficiency in Microsoft Word, Excel, email programs, web-based programs, scanning and uploading documents, computer document filing or version control systems, organization, time-management, and prioritizing tasks
- Estimated salary: $45,000 - $55,000 per year, depending on experience
- US Citizenship required
- Strong recommendations from previous employers
- Equal opportunity employer, considering all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, disability, protected veteran status, or national origin
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