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On-Call Collections Coordinator

2 months ago

San Francisco, California, United States SFMOMA Full time
Job Summary

The San Francisco Museum of Modern Art (SFMOMA) is seeking a highly skilled and detail-oriented Assistant Registrar, On-Call to support the registration activities for the museum's collections and exhibitions programs. This is a critical role that requires a strong understanding of museum registration methods and procedures, as well as excellent communication and organizational skills.

Key Responsibilities
  • Registration and Collections Management
    • Assist with arrangements for acquisitions to the collection, including coordinating safe packing, shipping, and handling of artworks.
    • Examine artworks, produce condition reports, and generate receipts.
    • Coordinate matting and framing of artworks.
    • Oversee preparation and installation/deinstallation of works for Accessions Committee meetings.
    • Arrange for return of works not accessioned.
  • Exhibitions and Rotations
    • Assist with arrangements for exhibitions, both borrowed and organized by SFMOMA, including traveling exhibitions.
    • Verify condition, location, and availability of works.
    • Coordinate safe packing, shipping, movement, and handling of artworks.
    • Communicate with lenders, donors, packers, vendors, forwarding agents, and shippers.
  • Administration
    • Ensure completeness and maintenance of records and files for assigned projects.
    • Assist with maintaining collection insurance records and files.
    • Generate and distribute reports related to accessions, deaccessions, and displays.
    • Contribute to and monitor budgets for registration activities; process invoices.
Requirements
  • Bachelor's Degree in Art History, Museum Studies, or closely related field.
  • Minimum of two (2) years' experience in an art museum or similar institution.
  • Demonstrated knowledge of museum registration methods and museum purposes, organization, and procedures.
  • Skill in the sensitive handling of works of art, including crating, packing, and transportation of objects.
  • Proficiency with Microsoft applications (Outlook, Teams, Word, Excel, PowerPoint, etc.).
  • Experience with collections management systems and digital asset management systems.
  • Proficiency with Asana or other project management software.
  • Excellent written and verbal communication skills.
  • Ability to establish and maintain effective working relationships with museum colleagues, volunteers, and interns, and effectively represent the museum to outside professionals, lenders, donors, and members of the artistic community.
  • Ability to work effectively on a wide variety of projects concurrently, with concern for the tasks assigned and the goals of the Registration Department.
  • Familiarity with basic conservation concepts, procedures, and terms.
  • Ability and willingness to maintain a high level of accuracy and attention to detail.
  • Ability to work independently and conduct effective problem resolution.
  • Demonstrated organizational skill and knowledge of standard office procedures, including invoicing, receipting, and maintaining files.
  • Ability to work simultaneously with multiple people who have different needs.
  • Working knowledge of twentieth century art history.
  • Successful candidates will have a strong commitment to access and sustainability, will collaborate well, and will demonstrate timeliness and effectiveness in a complex environment.
  • Demonstrated commitment to principles of diversity, equity, inclusion, accessibility, and sustainability in the arts sector.