Event Coordinator

1 month ago

Holden, Missouri, United States The Greenbrier Hotel Full time
Event Coordinator Job Description

At The Greenbrier Hotel, we are seeking a highly organized and detail-oriented Event Coordinator to join our team. As an Event Coordinator, you will be responsible for managing all aspects of daily events, including coordination of production and/or exhibitor setup, tear down, and departure for in-house group business. You will serve as the meeting planner's advocate and liaison to all operational departments at the hotel.

Key Responsibilities:
  • Manage all aspects of daily events, including coordination of production and/or exhibitor setup, tear down, and departure for in-house group business.
  • Serve as the meeting planner's advocate and liaison to all operational departments at the hotel.
  • Utilize Opera software for generation of necessary documents to include Banquet Event Orders, Change Logs, and Daily Event Lists.
  • Develop and maintain program knowledge by reviewing Group Resumes, Diagrams, and Banquet Event Orders prior to group arrival.
  • Coordinate and manage entire on-site program with required operational departments to ensure on-site delivery of hotel products and services according to group plans detailed in Resume, Diagrams, and Banquet Event Orders.
  • Proactively resolve potential meeting or banquet room set issues by using available resources to meet client requests.
  • Advise client on current status of events and functions, including items pending and action items.
  • Communicate changes that may arise while groups are on property with the Event Service Manager and Event Coordinator Team.
  • Attend and participate in staff meetings as required.

Requirements:
  • Possession of excellent communication skills, written and oral.
  • Ability to adapt to use Opera, Knowcross, Concepts, Outlook, Social Tables, Safe Locks, and Open Tables to aid in performing daily tasks.
  • Extremely organized and able to manage logistics of multiple events simultaneously with tact and professionalism.
  • High School Diploma or G.E.D.
  • Some College or Hospitality Experience preferred.
  • Computer skills at the Intermediate Level.

Work Hours and Postures:
  • Days and hours may vary based solely on the nature of the business demand, and will include weekends and holidays.
  • Postures include: Sitting, Bending, Stooping, Arm/Hand Movement, and Distant Walking - all are continuous up to 9 hours in a 9-hour shift.

Reports To:
  • Senior Event Services Manager

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