Administrative Support Specialist
1 week ago
Job Summary:
As an Administrative Assistant, you will provide vital support to all departments by utilizing office systems and procedures.
Key Responsibilities:
- Operate general office equipment, including personal computers, telephone and voicemail systems, printers, copiers, scanners, and fax machines.
- Ensure the general office facility is well-maintained, including office and kitchen supplies, cleaning service performance, and IT support needs for office equipment.
- Accurately and efficiently complete data entry.
- Compile, organize, review, print, copy, sort, and deliver business documents.
- Maintain filing, inventory, mailing, database, and other systems.
- Welcome visitors, determine the nature of their business, and properly announce them to the appropriate personnel.
- Provide quality internal and external customer support by professionally communicating with customers, employees, applicants, callers, and other guests.
- Maintain security by following internal controls and keeping business information confidential.
- Support other Administrative Assistants to cover workload, projects, telephones, and the front desk.
- Work on special projects as assigned and proceed under general direction with minimal supervision.
- Maintain or exceed production standards through efficient organization and planning.
- Demonstrate thorough knowledge and conformity with Ace Precision Quality System work instruction requirements that govern administrative operations.
- Follow and comply with safety policies and procedures.
- Accurately complete all required documentation.
- Meet attendance policy requirements.
- Contribute to team effort by assisting in areas as needed.
Requirements:
- High school diploma or general education degree (GED), basic office skills, and experience, or an equivalent combination of education and experience.
- Knowledge of Microsoft Office applications, particularly Word, Excel, and PowerPoint.
- Ability to read English and analyze documents, such as spreadsheets and procedure manuals.
- Ability to communicate effectively.
- Must possess excellent verbal and written skills.
Ace Precision Machining is an equal opportunity employer/protected veterans/individuals with disabilities.
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