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Procurement Specialist
2 months ago
We seek a proactive and customer-oriented individual with outstanding negotiation abilities, meticulous attention to detail, and excellent communication skills to contribute significantly to our mission as a leader in innovative solutions and a preferred partner.
As a Procurement Specialist, your role will involve the strategic acquisition of supplies, equipment, and services, ensuring both cost efficiency and adherence to OUC policies. You will act as a liaison between internal departments and external partners, skillfully negotiating contracts and pricing while nurturing strong professional relationships. Join us in our journey towards excellence in procurement and collaborative success.
Key Qualifications:
- Bachelor's Degree in Finance, Business, Engineering, or a related field from an accredited institution; equivalent combinations of education, industry-standard certifications (CPPB, CPSM, CPP), or relevant experience may be considered.
- A minimum of three years of experience in Purchasing, Supply Chain, or a closely related field is essential, preferably within the public sector.
- Familiarity with Enterprise Resource Planning (ERP) Systems, purchasing methodologies, and contract fundamentals.
- Preferred industry-standard certifications such as CPPB, CPSM, CPP.
- Experience in sourcing and procuring technology-related products and services is advantageous.
- Attractive salary
- Affordable medical, dental, and vision coverage, along with paid life insurance premiums without a waiting period. Retirement benefits feature a cash balance account with employer matching and a health reimbursement account.
- Paid time off for vacation, holidays, and sick leave.
- Paid parental leave.
- Support for educational and professional development, including paid memberships in professional organizations.
- Access to fitness facilities at various locations.
- Funding for conferences and training opportunities.
- Complimentary downtown parking.
- Flexible work arrangements.
Job Purpose:
To efficiently procure supplies, equipment, materials, and services in a cost-effective manner while managing moderately complex purchasing processes in line with OUC policies and procedures. You will serve as a liaison between internal teams and external suppliers, negotiating pricing and contracts while fostering strong professional relationships.
Primary Responsibilities:
- Review and comprehend specifications related to procurement requests; assess supplier responses and provide recommendations to management; notify suppliers of contract awards and finalize agreements.
- Collaborate with internal teams and external vendors to procure supplies, equipment, materials, and services of moderate size, scope, risk, and cost.
- Act as the subject matter expert in notification systems and utilize appropriate financial and sourcing systems for tracking and managing contracts and purchases.
- Draft and process contracts, extensions, and amendments; review contracts and purchase orders for items of moderate cost and complexity; research and update delivery timelines to support project planning.
- Create Purchase Orders (PO) from requisitions; manage order requisition reports for business units; issue POs to suppliers for acknowledgment; process change orders and administrative modifications.
- Conduct market research and analyze supplier information to ensure competitive pricing for materials and services.
- Develop evaluation criteria, analyze commercial offers, and make informed recommendations.
- Identify new business opportunities aligned with short and long-term strategies.
- Oversee purchasing activities for materials and services with moderate risk levels.
- Work with end users to plan projects, establish requirements, assess risks, and develop strategies for material and service needs.
- Utilize various reports to monitor the status of purchasing activities and outcomes.
- Maintain vendor and supplier databases, collect historical data, and identify trends in supplier performance and pricing.
- Coordinate and lead evaluation committee meetings; prepare necessary documentation and provide feedback on best practices and evaluation outcomes.
- Perform additional duties as assigned.
- Proficient knowledge of the following areas:
- Enterprise Resource Planning (ERP) Systems
- Purchasing practices
- Contract fundamentals
- Financial analysis related to pricing and cost
- Applicable statutes, industry regulations, and company policies
- Stay updated on public procurement best practices and trends.
- Engage in continuous learning in areas such as:
- Purchasing laws
- Enterprise Resource Planning (ERP) systems
- Contract administration
- Negotiation techniques
- Apply knowledge of relevant statutes.
- Make informed decisions that advance projects while ensuring safety and integrity.
- Research and evaluate product specifications, quality, and performance.
- Communicate effectively in both verbal and written forms.
- Demonstrate strong negotiation skills.
- Build effective professional relationships with internal and external stakeholders.
- Collect and analyze data for basic cost and price calculations.
- Utilize Microsoft Office Suite (Word, Excel, Outlook, etc.) and standard office equipment.
- Bachelor's Degree in Finance, Business, Accounting, Engineering, or a related field from an accredited institution (required). Equivalent combinations of education, industry-standard certifications, or relevant experience may be considered.
- A minimum of three years of experience in Purchasing, Supply Chain, or a related field (required).
- Preferred industry-standard certifications such as CPPB, CPSM, CPP.
This position is free from adverse working conditions.
Physical Requirements:
This role involves speaking, hearing, and reading. It may include repetitive motions, typing, and writing, as well as standing, walking, sitting, and bending. Occasional lifting of up to ten pounds may be required.
OUC is an Equal Opportunity Employer committed to responsible management practices in recruiting, hiring, promoting, training, transferring, compensating, and administering all personnel actions without regard to race, color, ethnicity, national origin, age, religion, disability, marital status, gender, sexual orientation, gender identity or expression, genetic information, or any other factor prohibited under applicable laws.