Loan Operations Coordinator

5 days ago


Los Angeles, California, United States MUSEUM ASSOCIATES Full time
Job Responsibilities
  • Process new loan requests for LACMA's collection, securing internal approvals and presenting to the Loans Committee
  • Communicate with borrowing institutions to acknowledge loan requests and gather supporting information
  • Maintain and update loan information in our database
  • Prepare shipping documents and draft courier documents
  • Coordinate packing plans with our art handlers and conservators
  • Release and receive shipments
  • Review and approve facility reports
  • Create and negotiate loan contracts
  • Request crate fabrication estimates and book crating services
  • Coordinate schedules with museum departments for loan preparation and movement
  • Pay and prepare invoices
  • Archive outgoing loan files

In this role, you will also act as a virtual courier, overseeing loans in transit and communicating with shipping agents and borrowers throughout the shipment process.



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