Accounts Payable Specialist

We offer a competitive salary of $80,000 plus excellent benefits and a hybrid work schedule.

The Accounts Payable Analyst will be responsible for handling vendor queries, processing payments timely in Oracle, and maintaining the accuracy of the AP subledger in the Financials. This role requires strong analytical and problem-solving skills, with experience in report generation, analysis, and accounting software such as Oracle.

Key Responsibilities:

• Prepare daily cash projections for material purchase orders (POs) and weekly for incidental expenses, analyzing reports to ensure timely payment execution.
• Prepare payment templates in Oracle and verify supplier wire instructions, monitoring bank balances to prevent late payments.
• Maintain a "late payment" tracker and collaborate with other departments to resolve issues related to sourcing, logistics, and vendor communications.
• Provide professional responses to vendor payment inquiries and proactively reach out to vendors to reconcile current payments with their statements.
• Resolve complex AP/IT tickets and guide/train the AP Specialists team in Philippines.
• Lead month-end close for AP activities, including reconciling the AP subledger to the General Ledger (GL), netting off intercompany AP and AR transactions, and reconciling bank accounts with the GL and advance payments to suppliers.
• Maintain accurate AP subledger in Oracle by applying prepayments to outstanding balances for all legal entities, netting-off difference in currency translation, and proceeding with write-ups/off for legacy issues.

To succeed in this role, you will need:

• Bachelor's degree in Accounting or a related field.
• 1-3 years of experience in Accounts Payable, with expertise in report generation, analysis, and accounting software.
• Strong analytical and problem-solving skills, with excellent time management and organizational abilities.
• Experience with Oracle or other ERP systems, with solid Excel skills and knowledge of accounting principles.
• Demonstrated work experience as an Accounts Payable Analyst or similar role.

Our client is a family-owned and operated company, operating for over 40 years as a global supplier, importer, and distributor of chemicals, minerals, and raw materials. They offer a variety of chemical products with diverse applications and uses, servicing a wide range of industries.