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Billing Specialist

2 months ago

Highlands Ranch, Colorado, United States Arcadis Full time

Job Summary:

Arcadis is seeking a highly skilled Billing Specialist to join our team in a dynamic and fast-paced environment. As a key member of our finance team, you will be responsible for accurately preparing and submitting client invoices in accordance with contract terms and meeting corporate mailing deadlines.

Key Responsibilities:

  • Process and mail client invoices accurately and in accordance with contract terms and deadlines.
  • Ensure all Tiered client templates are up-to-date and have a strong understanding of client billing requirements.
  • Work closely with Project Management/Project Assistant teams to prepare and send client invoices, including special invoice documentation or backup as required within the contract.
  • Assist Project Management teams with the Invoice Status Report and Costing as needed.
  • Deliver courteous, prompt, respectful, and value-added customer service to internal and external clients.
  • Monitor and manage invoices in the Invoice Status Report daily.
  • Upload a copy of client-delivered invoices into the Receivables Billing AR app and Cancellations into the Misc.Docs. app within Oracle.
  • Verify receipt of contracts in the Contacts Storage System (CLS) and record the status.
  • Interface with Cash Receipts, Accounts Payable, and Collection departments.
  • Monitor validation reports for contract setups and missing rates and make any necessary adjustments.
  • Revenue recognition comprehension and adjustments.
  • Seek creative ways to assist Operations that are not meeting mailing deadlines.
  • Complete the task checklist as requested.
  • Work in Adobe PDF to organize and tie out a backup.
  • Work well under pressure, adhering to strict Finance/Client deadlines.

Requirements:

  • Associate degree or equivalent experience in a relevant discipline (Finance, Accounting, or Business Administration).
  • Minimum of 1 year of business experience in Finance with a focus on billing preferred.

Key Attributes:

  • Strong organizational, written, and verbal communication, Excel, and Word skills.
  • Able to work independently, as well as in a team setting.
  • High level of energy and a can-do attitude.
  • Self-motivated.
  • High sense of urgency and ability to meet deadlines.
  • Excellent accuracy and attention to detail are critical skills.
  • Ability to multi-task, work well under pressure, be flexible, and ability to prioritize.