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Administrative Operations Manager

2 months ago

Mercer, United States MB Shipbrokers Full time

Company Overview

MB Shipbrokers is a reputable dry-cargo ship brokerage firm, recognized for its commitment to delivering reliable ocean transportation solutions. With over two decades of experience, we pride ourselves on fostering strong relationships and providing exceptional service to our clients.

Position Overview

We are seeking a highly motivated and adaptable individual for the role of Office Manager / Documentation Coordinator. This pivotal position requires a diligent team player who can handle a variety of tasks with flexibility and efficiency. The ideal candidate will possess a proactive work ethic, excellent organizational skills, and the ability to manage multiple responsibilities simultaneously.

Key Responsibilities

  • Office Management: Oversee office operations and maintain inventory of supplies.
  • Administrative Duties: Execute general administrative tasks including filing, processing expense reports, managing calendars, and ensuring office organization.
  • Contact Management: Maintain and update the company’s contact lists.
  • Email Organization: Sort and manage all company correspondence.
  • Executive Support: Provide assistance to the President of the company.
  • Event Planning: Organize and coordinate the annual company party.

Documentation Coordination:

  • Ensure accurate preparation and management of both electronic and physical documentation.
  • Draft essential documents such as Charter Parties, Booking Notes, and Addendums.
  • Update and maintain records across various platforms, including Access and Excel.
  • Monitor signature authority and manage signed documents.
  • Complete file closures.

Qualifications

  • High School Diploma or GED is required.
  • A minimum of 1 year of experience in office administration is necessary.
  • Proficiency in MS Office Suite, including Word, PowerPoint, Outlook, and Excel.
  • Strong written and verbal communication skills.
  • Self-motivated with the ability to work independently.
  • Excellent organizational and time management abilities, with a focus on prioritization.
  • Attention to detail and strong problem-solving skills.

Benefits Offered

  • Casual Dress Code
  • Health Insurance Coverage
  • Retirement Savings Plan
  • Costco Membership
  • Cell Phone Plan