Document Control Manager

4 weeks ago

Ozark, Arkansas, United States Bank OZK Full time

Job Purpose & Scope

As a key member of the Bank OZK team, the Document Control Manager will be responsible for the secure management and access of the company's information and assets. This includes the operations, policies, and procedures for the organization's critical imaging and document workflow storage systems.

Essential Job Functions

  • Partner with other departments to streamline, automate, and improve business processes and documentation.
  • Maintain imaging and document workflow technology platforms while evaluating and updating the Bank's documented security policies to ensure maximum availability.
  • Oversee and support existing imaging, hardware, and document workflow applications involving the analysis, maintenance, enhancements, and testing of applications.
  • Manage software upgrades and testing plans with imaging and document workflow application business owners, vendors, and Banking Systems leadership.
  • Ensure data and system availability and security by protecting Bank information from unauthorized access.
  • Participate in the creation of, make recommendations for, and help carry out procedures and operational tasks of all managed imaging and document workflow systems.
  • Recommend, implement, and oversee effective purge parameters and processes to maintain compliance with relevant retention governance.
  • Maintain a flexible schedule, participate in on-call rotation, and work extended hours, as necessary.
  • Maintain industry standard security and resilience strategies.
  • Regularly exercise discretion and judgment in the performance of other essential job functions.
  • Maintain good punctuality and attendance at work.
  • Follow Bank policy, procedures, and guidelines.
  • Travel on company business, when necessary.

Knowledge, Skills & Abilities

  • Knowledge of relevant Windows server/application technology or enterprise software content management application administration.
  • Ability to support, test, and identify hardware and software problems in virtualized Windows Server/Windows PC environment.
  • Ability to maintain professional working relationships with team members, managers, and vendors.
  • Ability to learn, embrace, and incorporate emerging trends into technology strategies to meet business needs.
  • Ability to communicate effectively both verbally and in writing.
  • Ability to work without close supervision.
  • Ability to manage multiple tasks with exacting deadlines in a fast-paced environment.
  • Ability to demonstrate excellent and effective customer service skills.
  • Ability to maintain confidentiality.
  • Ability to demonstrate effective organization, critical thinking, analytical, and problem-solving skills.
  • Ability to work effectively and demonstrate flexibility in a continually changing environment.
  • Ability to demonstrate creativity, critical thinking, initiative, and problem-solving skills.
  • Ability to demonstrate attention to detail.
  • Ability to demonstrate effective leadership skills.
  • Ability to travel on company business.
  • Skill in using computer and Microsoft Office products, including Word, PowerPoint, and Excel.

Basic Qualifications

  • Bachelor's degree in computer science, Information Management, or in STEM field such as Science, Technology, Engineering or Math, or commensurate work experience, required.
  • 5+ years professional experience managing Enterprise Content Management systems, required.
  • 2+ years of work experience in an enterprise server environment analyzing, administering, and troubleshooting virtualized Windows servers, preferred.
  • 2+ years supervisory experience or leading/managing a team, required.

Job Expectations

Operate customary equipment and technology used in a business environment, with or without accommodation.

Note: This description is not an exhaustive list of all job functions, duties, skills, and job standards required. Other job functions, duties, skills, and standards may be added. Management reserves the right to add or change the job requirements at any time.

#DNP

EEO Statement

Bank OZK is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by federal, state, and local law. Member FDIC.

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