Police Clerk

We are seeking a highly organized and detail-oriented Police Clerk to provide administrative support to the Police Department. The successful candidate will be responsible for performing a wide range of clerical duties, including data entry, record-keeping, and customer service.

• Provide administrative support to the Police Department, including data entry, record-keeping, and customer service.
• Compile, type, record, and file a wide variety of police records, reports, and materials.
• Operate a computer terminal and printer to type, enter, modify, and retrieve a wide variety of police reports and records.
• Process, sort, file, copy, and distribute crime reports, traffic reports, citations, petitions, and other materials to appropriate personnel.
• Assist Department personnel and the public in person and by phone, including retrieving information and files, mailing out requested reports to outside agencies, and providing general information regarding department policies, procedures, and regulations.
• Maintain the Department's warrant system, including notification, tracking, and documentation on attempts to serve.
• Access information from computerized warrant system.
• Maintain a variety of police records filing systems.
• Prepare and maintain legible, concise, and understandable activity logs.
• Post, record, file, and issue receipts relating to the collection of various fees.
• Supervise children of prisoners as required.
• Perform a variety of clerical duties, including the preparation of forms and reports.
• Respond to public inquiries in a courteous manner.
• Provide information and resolve complaints in an efficient and timely manner.

• Equivalent to the completion of the twelfth grade supplemented by specialized clerical training.
• One year of clerical work experience requiring public contact.
• Type 45 net words per minute.
• Knowledge of English usage, spelling, grammar, and punctuation.
• Knowledge of basic business letter writing and report preparation.
• Knowledge of principles and procedures of record keeping, modern office methods, practices, procedures, and computer equipment.
• Ability to learn the organization, procedures, and operating details of a law enforcement agency.
• Ability to learn to perform a full range of specialized public safety clerical work under minimal supervision.
• Ability to correctly interpret and apply the laws, codes, policies, and procedures related to the processing of law enforcement documents.
• Ability to operate police radio equipment to transmit and receive information.
• Ability to maintain familiarity with City districts and boundaries, streets, landmarks, and police jurisdictions.
• Ability to work courteously with the general public on the telephone or in person.
• Ability to make independent decisions involving sensitive situations.
• Ability to maintain confidentiality of information.
• Ability to maintain accurate records and files.
• Ability to operate a variety of office equipment, including a computer terminal.
• Ability to type at a speed necessary for adequate job performance.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to establish and maintain cooperative working relationships with those contracted in the course of work.

The work environment is a standard office setting and outside in sometimes tense, uncertain, and rapidly evolving circumstances. The employee may travel to different locations and may be exposed to inclement weather conditions, noise, vibration, dust, or potentially hazardous chemicals. The noise level in the work environment is usually high, and the employee may be exposed to loud talking and frequent interruptions from telephones, City staff, and/or members of the public.