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Clerical Aide Position Beaumont
1 week ago
About the Job
The Campus Administrative Assistant will provide clerical support to the campus administrators and other staff members, ensuring an organized work environment and proper office functions. This role requires a strong ability to communicate effectively, interpret policy, procedures, and data, and maintain emotional control under stress.
Responsibilities
- Assist Campus Director and central office administrative staff with clerical duties as assigned.
- Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, faculty, students, and parents of the school.
- Perform secretarial and clerical tasks of a varied nature, requiring a thorough knowledge of the rules and regulations of the school, school's system, and the frequent exercise of independent judgment within the scope of the authority granted by the Campus Director.
- Receive incoming calls, take reliable messages, and route to appropriate staff.
- Maintain proper files, including inventory of school supplies, mailing lists, student records, visitor logs, and communication.
Requirements
- Education: High School Diploma or GED; AA/AS or a minimum of 60 college credit hours preferred.
- Special Knowledge/Skills:
- Proficiency in keyboarding and file maintenance.
- Effective telephone, organizational, written communication, and interpersonal skills.
- Ability to use software to develop spreadsheets, databases, and do word processing.
- Detailed-oriented and working with detailed information/data.
- Ability to read, speak, and understand English.
- Ability to perform basic mathematics.
- Multi-tasked oriented.
- Adapting to changing work priorities.
- Team oriented and self-motivated.
- Ability to meet established deadlines.
- Ability to operate various office equipment (e.g. telephone, typewriter, fax machine, scanner, badge-maker, ID scanner/label-writer, and other office equipment).
Working Conditions
- Frequent standing, stooping, bending, twisting, kneeling, pushing, pulling, and minor lifting.
- May have exposure to biological hazards.
- Occasional moderate lifting.