Administrative Support Specialist

2 days ago


Ashland, Virginia, United States Howell's Heating & Air Full time
Key Responsibilities:
  • Cross-Training & Department Support:
    • Be cross-trained in both the Administration and Light Commercial Service departments.
    • Provide administrative support for the Commercial Construction department as needed.
  • Job and Lead Management:
    • Receive and schedule incoming leads for residential HVAC installations.
    • Build jobs and quotes for residential and light commercial installations.
    • Coordinate scheduling for residential and light commercial installations.
  • Material & Equipment Coordination:
    • Order materials and equipment required for residential and light commercial installations.
  • Sales Process & Follow-Up:
    • Manage the sales process from start to finish for residential and light commercial installations.
    • Utilize sales software to track leads, follow-up on unsold leads, and manage ongoing projects.
  • Commercial Department Support:
    • Provide administrative support to the commercial department by assisting with contract administration.
    • Pull permits, issue purchase orders, and schedule subcontractors for job sites.
    • Request inspections and manage re-inspections if required.
  • Ad Hoc Assignments:
    • Complete any other ad hoc administrative tasks as required by the departments.

Benefits:
  • Competitive Pay
  • Health Care Benefits
  • Dental Insurance
  • Life Insurance
  • Vision Care
  • 401K with Match
  • Paid Vacation
  • Paid Holidays
  • Tuition Assistance
  • Ongoing Training
  • Drug Free Workplace
  • Production Bonus Program
  • EEO


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