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Advertising Sales Coordinator

2 months ago

Wailuku, Hawaii, United States Maui No Ka 'Oi Magazine Full time
Job Title: Advertising Sales Assistant

Maui No Ka 'Oi Magazine is seeking a highly organized and detail-oriented Advertising Sales Assistant to support our sales team in delivering exceptional service to our advertising clients.

Key Responsibilities:
  • Assist the sales team with daily tasks, including preparing sales materials, presentations, and proposals.
  • Coordinate with clients and internal teams to ensure smooth ad placements and campaign execution.
  • Maintain and update the client database, sales records, and contact lists.
  • Prepare and manage insertion orders, contracts, and billing documents.
  • Respond to client inquiries, provide excellent customer service, and address any issues or concerns.
  • Collaborate with the design and production teams to ensure all creative assets are delivered on time and meet specifications.
  • Run and analyze sales reports.
  • Perform administrative duties, such as scheduling meetings, managing calendars, and handling correspondence.
  • Set appointments with clients and prospects.
  • Compose sales and marketing letters and emails.
Qualifications:
  • Bachelor's degree in marketing, business, communications, or a related field is preferred.
  • 1-2 years of experience in a sales support, administrative, or customer service role, preferably in advertising, media, or marketing.
  • Excellent communication and interpersonal skills.
  • Strong organizational skills with a keen eye for detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with CRM tools is a plus.
  • Ability to multitask and prioritize in a deadline-driven environment.
  • Self-motivated, proactive, and eager to learn.
  • A team player with a positive attitude and a passion for sales and advertising.
What We Offer:
  • Competitive Salary: Based on experience and qualifications.
  • Benefits: Company-sponsored health insurance, SIMPLE IRA with company match, paid time off, and more.
  • Creative Environment: Work in a collaborative, creative environment where your ideas and designs are valued and have a direct impact.
  • Location: Enjoy the vibrant and scenic setting of Maui, Hawaii, with access to outdoor activities, a thriving arts scene, world-class restaurants and resorts, and a great quality of life.