Administrative Support Specialist
4 days ago
Pengate Handling Systems Inc is a leading material handling company providing warehousing solutions across the Northeast United States.
Job SummaryThe Administrative Support Specialist will provide high-level administrative support to the Executive Leadership Team.
Key Responsibilities- Ensure sensitive information is handled with discretion to maintain compliance and security.
- Manage calendars, emails, phone calls, and voicemails for executive leaders.
- Coordinate meetings, including preparing agendas, materials, equipment, and necessary logistics.
- Coordinate executive travel logistics, including accommodations, transportation, and meal reservations.
- Reconcile monthly expense reports for executive leaders.
- Attend meetings, take accurate notes, and ensure follow-up actions are documented and delegated.
- Minimum 5 years of related experience.
- Outstanding interpersonal skills with the ability to interact well with people at all levels within the organization.
- Self-motivated, with outstanding organizational and time management skills, and ability to work independently.
- Flexibility and ability to multi-task within tight deadlines.
- Exceptional attention to detail.
- Strong written and verbal communication skills.
- FREE Basic Health, Dental, and Vision coverage.
- Competitive Pay.
- Monday through Friday schedule, with typical hours between 7am-4pm.
- 10 Paid Company Holidays.
- Paid Maternity Leave.
- Progressive Company Culture.
- Supportive Management.
- Endless Career Growth.
Pengate Handling Systems Inc is an Equal Opportunity Employer. We promote and celebrate a diverse workforce and do not tolerate any discrimination.
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