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Construction Contracts Coordinator

2 months ago

Nashville, Tennessee, United States Innova Solutions Full time
Job Description:

Job Title: Construction Contracts Administrator

Job Summary:

Innova Solutions is seeking a highly skilled Construction Contracts Administrator to join our team. As a key member of our Development and Engineering Department, you will provide critical support to our project teams in contract administration, ensuring seamless execution of projects.

Key Responsibilities:

  • Contract Administration: Assist in the development, tracking, and management of contracts, including data entry, document development, and routing of contractual documents.
  • Payment Application Invoicing: Draft, assemble, and prepare payment application invoices, ensuring timely and accurate payment to contractors.
  • Contract Assembly and Preparation: Coordinate the assembly, preparation, and routing of contracts for professional services and construction projects.
  • Contract Amendments and Change Orders: Assist in the preparation and management of contract amendments and change orders, ensuring compliance with company policies and procedures.
  • Insurance and Risk Management: Monitor and manage owner-controlled insurance programs, tracking insurance policies and ensuring compliance with company requirements.
  • Contract Renewals and Termination: Assist in the renewal and termination of annual or on-call contracts, ensuring seamless transition and compliance with company policies.
  • Procurement and Bid Management: Participate in the preparation, assembly, and review of bid documents for procurement of design, construction, and management services.
  • Contract Terms and Conditions: Assist in the development and review of scope of work, RFP/RFQ/ITB documents, and contract terms and conditions.
  • Project Delivery Support: Provide support to project delivery teams, coordinating inter-departmental correspondence during the bidding and award phase.
  • Contract Closeout: Assist in the handling of contract closeout activities, ensuring compliance with company policies and procedures.
  • Documentation and Record-Keeping: Maintain accurate and up-to-date contract documentation within Procore and networked filing systems.

Requirements:

  • Education: Bachelor's degree in a related field, such as construction management, business administration, or a related field.
  • Experience: Minimum 2 years of experience in contract administration, procurement, or a related field.
  • Skills: Strong knowledge of contract administration, procurement, and project management principles. Proficient in Microsoft Office, particularly Excel, Word, and Outlook. Strong communication and organizational skills, with ability to work in a fast-paced environment.

Benefits:

  • Competitive Salary: $25-60/hour range.
  • Benefits Package: Medical, dental, and vision insurance, 401(k), health savings account (HSA), flexible spending account (FSA), life insurance, pet insurance, short-term and long-term disability, accident and critical illness coverage, pre-paid legal and ID theft protection, sick time, and other paid leaves.

About Innova Solutions:

Innova Solutions is a global technology and business transformation solutions provider, employing approximately 50,000 professionals worldwide. We deliver strategic solutions to our clients, enabling them to operate as leaders in their fields.