Onboarding Coordinator

The Onboarding Specialist plays a pivotal role in welcoming new employees and ensuring their smooth integration into the company. This position involves coordinating and executing the onboarding process, facilitating orientation sessions, and providing ongoing support to new hires as they acclimate to their roles and the organizational culture.

• Assist in the management of the agency onboarding program.
• Handle new hire orientations and onboarding plans in assigned area first day, paperwork, trainings, educating new hires on HR policies, internal procedures, benefits, and regulations.
• Assist with recruitment and staffing logistics, including posting positions, reviewing resumes, scheduling interviews, reference checks, offer letters, background checks and pre-hire logistics, and organization of files.
• Help manage HR/payroll databases Paychex, Flock, HelloSign.
• Effectively manage employee information - address, contact info, credentials, degree, WC code, CFR Code, wage, payroll information, performance, program codes, supervisors, payroll policies, holiday policies, PTO policies, status, locations, EEO survey.
• Serve as the primary point of contact for new employees when they start, addressing their questions and concerns throughout the onboarding process. Provide support and knowledge to employees around policy, processes, benefits, etc.
• Provide support to supervisors with employee performance, terminations, policy enforcement, etc.
• Stay up-to-date on employment and labor laws.
• Set agency example with respect to accurate, complete and timely submission of HR related documents, such as timecards, open enrollment items, annual sign offs, trainings.
• Communicate clearly with supervisor on task, projects, questions, concerns.

• Minimum of an associate degree in human resources or other closely related field with at least 2 years applicable experience specifically in Human Resources and onboarding.
• Valid Driver's license and personal transportation for occasional travel to other locations.

• Employee orientation
• Microsoft Outlook
• Paychex Flex
• Employee Benefits
• HR Assistant
• Human resources: 1 year (Required)