Transportation Operations Coordinator
1 month ago
Whitaker Construction is seeking a highly organized and detail-oriented Transportation Administrative Assistant to join our team. This role will be responsible for assisting in the monitoring of transport equipment and vehicles to ensure maximum safety, dependability, and efficiency. The successful candidate will create, maintain, and relay information to various levels of management, including accounts receivable, accounts payable, payroll, and executives.
This position will be based out of Saint George and will require working directly with the Transportation Manager and Vice President of Transportation. The ideal candidate will have experience with tracking software such as Viewpoint, Tread, and MS, and be able to read and comprehend invoice, payroll, and accounts receivable information.
Key Responsibilities:
- Assist in the development of efficient transport operations and optimize existing strategies
- Create and maintain transportation schedules and assign drivers as needed
- Prepare and relay information to management and other departments
- Manage fuel surcharge from information from the DOE website and update spreadsheets with accurate information
- Work directly with Payroll on deliverables such as the Tread data file, compiling employee timecards, and maintaining a timesheet tracker
- Manage invoice creation and processes such as accounts receivable creation, file compilation, audit, filing, and delivery
- Oversee carrier and customer setup through Tread, including new vendor packet delivery, credit application delivery, rate documentation, Viewpoint setup, updating AR customer list, data tracking, and document filing
- Audit and review new vendor packets, credit applications, documentation, certificate of insurance, and master service agreements
- Liaise with drivers and management for the North Salt Lake, Saint George, and headquarters offices
- Create, maintain, and review the driver's filing system for all related areas
- Manage tonnage Run Job Tracking, including dispatch tracking, time sheet tracking, leaser invoice comparison, ticket auditing, MS ticket entry, MS Haul Payment entry, filing, and invoice delivery
- Escalate issues to supervisor/manager for resolution, as deemed necessary
- Assist with various projects as assigned by direct supervisor
Requirements:
- 1-3 years' related experience or an advanced degree without experience
- Experience and knowledge of business operations
- Experience and understanding of tracking software such as Viewpoint, Tread, and MS
- Ability to read and comprehend invoice, payroll, and accounts receivable information
- Ability to manage multiple high-priority tasks
- Knowledge of transportation and safety standards
- Excellent organizational and communication skills
- Ability to multitask and work under pressure
- Ability to work creatively, analytically, and independently in a problem-solving environment
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