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Senior PMO Practice Leader

2 months ago

Chicago, Illinois, United States DTI (Diversified Technology Inc.) Full time

Position Title: PMO Practice Leader Department: Project Management Office

FSLA Status: Exempt Schedule: 8:30 AM – 5:00 PM (Monday to Friday); Hybrid*

Reports To: Director of Operations

Job Overview:

The PMO Practice Leader is tasked with steering the Project Management Office and ensuring the effective execution and governance of project management practices and frameworks throughout the organization. This role encompasses supervising project managers, overseeing project portfolios, and guaranteeing that all initiatives are in alignment with the strategic goals of the organization. The PMO Practice Leader will engage with executive stakeholders regarding all initiatives within the program portfolio. Additionally, this individual will be instrumental in cultivating a project management-oriented culture, enhancing project delivery capabilities, and ensuring that projects are completed punctually, within defined scope, and budgetary constraints.

Supervisory Duties:

  • Guide and mentor the project management team while sharing expertise in best practices.
  • Establish the PMO organizational framework, recruit, and manage project staffing needs in accordance with project objectives.
  • Oversee project deliverables alongside Project Managers, Analysts, Market Leads, Regional Directors, and supporting contractors in both direct and indirect reporting structures.
  • Set annual performance objectives for direct reports and conduct performance evaluations.
  • Supervise Project Managers to ensure timely, scope-compliant, and budget-conscious project delivery.

Key Responsibilities:

  1. Leadership and Strategic Direction: Formulate and execute the PMO strategy and operational model to align with organizational objectives.
  2. Lead the PMO team, encompassing recruitment, training, mentoring, and performance oversight.
  3. Establish and uphold project management standards, methodologies, and best practices.
  4. Project Portfolio Oversight: Manage the project portfolio for all initiatives where DTI serves as the primary supplier to ensure alignment with strategic objectives.
  5. Accountable for the overall delivery of all DTI Prime projects/programs.
  6. Prioritize projects based on business objectives, resource availability, and risk evaluations.
  7. Monitor and report on project portfolio performance, including timelines, budgets, risks, and outcomes.
  8. Process Enhancement: Continuously assess and refine project management processes, tools, and techniques.
  9. Implement and sustain project management software and tools to boost efficiency.
  10. Encourage a culture of continuous improvement and organizational learning.
  11. Stakeholder Engagement: Act as the primary contact for project-related inquiries.
  12. Communicate project status, challenges, and achievements to stakeholders and senior management.
  13. Facilitate collaboration and coordination among project teams and departments.
  14. Risk Mitigation: Identify and address risks associated with project delivery.
  15. Develop contingency strategies and manage project change requests.
  16. Ensure adherence to regulatory standards and organizational policies.

Essential Skills and Qualifications:

  • Exceptional leadership and team management capabilities.
  • Outstanding communication and interpersonal skills.
  • Proficient in project management software and tools (e.g., Microsoft Project, JIRA, Asana).
  • Adept at analyzing complex data and providing actionable insights.
  • Strong organizational and multitasking abilities.
  • A commitment to fostering a positive company culture and enhancing employee engagement experiences.
  • Excellent time management skills with a proven track record of meeting deadlines.
  • Robust analytical and problem-solving skills.
  • Ability to thrive in a fast-paced and occasionally high-pressure environment.
  • Proficient with Microsoft Office Suite or similar software.

Education and Experience Requirements:

Bachelor's degree in business administration, Project Management, or a related discipline.

Master's degree or MBA is preferred.

  • Project Management Professional (PMP) or equivalent certification is mandatory.
  • Program Management Professional (PgMP) or Portfolio Management Professional (PfMP) is advantageous.

A minimum of 10 years of experience in project management, with at least 5 years in a leadership capacity.

Demonstrated experience in managing large-scale projects and project portfolios.

Experience in establishing and managing PMO functions and processes.

* The current hybrid work arrangement is temporary and will transition to a full-time onsite model in the future.