International Trade Assistant
4 weeks ago
Purchasing Assistant Job Summary
The Purchasing Assistant will be responsible for supporting international business operations by handling purchasing and shipping activities; arranging and following shipments to ensure prompt and timely international shipments.
Key Responsibilities:
- Prepare all purchase contracts with existing vendors
- Provide shipping booking and shipping schedules to vendors and headquarters
- Review courier bills, invoice packing lists, and other documents from vendors. Have them make necessary corrections if needed to meet the required standards
- Communicate and follow up all necessary information with custom brokers/freight agents on shipment clearance and delivery schedule
- Any other duties as assigned by purchasing department
- Arrange, trace and track outbound shipment status closely, and solve shipping issues in time
- Maintain shipping data timely and accurately; Monitor and respond to emails in a timely manner
- Communicate with freight forwarding and shipment tracking, and report customs activities to the headquarters
- Schedule warehouse receiving appointments based on the shipment's availability as provided by truckers
- Maintain good communication and coordination with headquarters, buyers, vendors, customers, overseas agents, Freight Forwards, and shipping lines
- Create documents for vendors and customers. provide shipment updates to related party a timely
Job Qualifications:
- Education: High school or GED
- Certification: Associates degree preferred
- Work Experience: At least 1 year of experience as an Purchasing assistant
- Skills: Extensive purchasing knowledge, Familiar with relevant State and Federal laws and regulations, Proficient in Microsoft Office software, Strong analytical skills, Ability to effectively translate, maintain, and analyze data on a spreadsheet, Great multitasking skills, Strong verbal and written communication skills, Strong account management skills, Strong critical thinking skills
Work Environment:
Can expect to work at a desk in an office setting
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