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Construction Project Controls Specialist

2 months ago

Chandler, Arizona, United States Natives of Kodiak Inc Full time

Are you seeking a pivotal role in your career? Natives of Kodiak Inc. presents an opportunity for a dedicated Project Controls Analyst who aims to create a significant impact within our organization.

Compensation Overview:

The U.S. Salary Range for this position is $65,000-$75,000. Please note that this range may vary depending on the geographical location.

Why consider a position with us?

  • Competitive salary packages
  • Performance-based incentive opportunities
  • Comprehensive benefits starting from the first month post-hire
  • Extensive benefits including medical, vision, dental, life insurance, critical illness coverage, hospitalization insurance, pet insurance, and identity theft protection
  • Company-funded life insurance equal to 1X salary, along with short-term and long-term disability coverage
  • 401K plan with a company match of up to 4%
  • A commitment to being an employer of choice

Key Responsibilities:

The Project Controls Analyst II will support project activities associated with government contracts, collaborating closely with project teams to ensure subcontractor deliverables align with project objectives. Responsibilities include:

  • Maintaining accurate records of expenditures and timelines, ensuring compliance with regulations at each project phase, and monitoring market changes that may impact project outcomes.
  • Assisting management in the creation of Annual Operating Plans (AOPs) and tracking annual budgets.
  • Overseeing subcontractor agreements and change orders, ensuring all modifications are reflected in the project management system.
  • Verifying that all contracts and change orders are duly executed by the Project Manager or General Manager.
  • Ensuring subcontractors provide all necessary documentation as mandated by government contracts.
  • Collecting and inputting essential documents for each subcontract award into financial systems and project files.
  • Reviewing certified payroll reports for compliance with relevant forms and classifications, conducting audits as necessary.
  • Communicating with project teams regarding the setup of government billing systems.
  • Reviewing billing accuracy and ensuring all required signatures are obtained.
  • Entering billings into the project management and billing platforms.
  • Maintaining a log of billings to track outstanding invoices.
  • Collecting vendor invoices from project managers weekly.
  • Ensuring all vendor invoices are received at both project sites and corporate offices.
  • Facilitating the approval and coding of invoices.
  • Processing new vendor applications for setup in the project management system.
  • Ensuring receipt of appropriate lien waivers.
  • Collaborating with project managers to create project budgets.
  • Developing a Schedule of Values billing template for project discussions, tracking variances and impacts.
  • Conducting Work in Progress (WIP) meetings to monitor budgets and process adjustments.
  • Monitoring margins and working with project managers to ensure accurate reporting for compliance.
  • Preparing monthly billings, analyzing variances against forecasts, and entering data into government systems.
  • Participating in project kickoff meetings to coordinate deliverables with project teams and contracting officers.
  • Submitting pre-construction documentation as required.
  • Managing the substantial completion process and related documentation.
  • Uploading invoices into the document management system and maintaining an invoice log.
  • Identifying invoices over 45 days old and notifying relevant stakeholders.
  • Entering invoices into the project management system.
  • Reconciling vendor statements.
  • Collecting and entering weekly timesheets into the project management system.
  • Maintaining comprehensive project documentation files.
  • Archiving all project documentation upon completion.

Qualifications:

  • Bachelor's Degree in a relevant business field or equivalent experience preferred.
  • 3-5 years of relevant experience in project controls.
  • Previous experience with construction contracts is advantageous.
  • Experience with government contracts, payment systems, and certified payroll is essential.
  • Familiarity with ERP systems (NAV or Vista Viewpoint) is a plus.
  • Understanding of FARs, DFARs, and related regulations is required.
  • Strong preference for candidates with SBA experience or knowledge of SBA operational requirements.
  • Preference for candidates with ANC experience or understanding of ANC structures and requirements.
  • Excellent interpersonal communication skills.
  • Proficient in computer skills, including scheduling software and Microsoft Office applications.

We encourage qualified candidates to explore this opportunity.

Natives of Kodiak Inc. is an Equal Opportunity Employer: Veterans/Disabled and other protected categories.

As a Federal Contract Employer, Natives of Kodiak Inc. adheres to Federal Laws regarding drug testing. All candidates receiving a written offer of employment will be required to undergo drug testing for commonly abused controlled substances in accordance with Federal Law. It is important to note that while a State may have legalized a controlled substance, if it is illegal under Federal Law, it is considered illegal.

Preference will be given to Natives of Kodiak, Inc. Shareholders and Descendants of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i).