Litigation Support Specialist

1 week ago

Greenville, South Carolina, United States Ogletree Deakins Full time
Job Summary

Ogletree Deakins is seeking an experienced Legal Practice Assistant to join our expanding practice. This position will provide temporary support to attorneys and paralegals, and back up support to other practice assistants for different offices as needed, often supporting multiple offices simultaneously.

Key Responsibilities
  • Provide secretarial support for offices that are short-staffed due to staff time off, unexpected absences, turnover, large projects or other situations.
  • Communicate with Office Administrator(s) (OA) and/or PAs of office(s) being supported, including prior and subsequent to assignments, to facilitate a smooth transition.
  • Proactively seek opportunities to assist offices.
  • Submit information for conflict checks, initiate matter opening process, and prepare and process new matter documents.
  • Provide training on firm systems and procedures, administrative contacts, and firm resources, to incoming and newly hired staff, primarily PAs.
  • Create and maintain master spreadsheet of new matter openings for attorney(s) joining the firm.
  • Communicate with incoming attorneys, CIRS and IT Departments, and occasionally outside parties, regarding file transfers and other practice related information (attorney contacts, calendar, etc.).
  • Create and organize client files.
  • Provide secretarial and administrative support to incoming attorneys and staff during the initial office opening period.
  • Assist Director of Office Administration and Regional Office Administrators with administrative tasks as needed to prepare new location for operations, including unpacking and organization of office supplies, organization of files, and research of local vendors and courts.
  • Assist Director of Office Administration and others with firm wide projects and initiatives; occasionally participate in beta test groups to provide feedback on new or changing firm processes.
Requirements
  • 5+ years of experience as a litigation practice assistant or legal secretary.
  • Must have in-depth knowledge of federal and local rules.
  • Must have experience with California processes and filings.
  • Accuracy and typing speed of at least 70 words per minute.
  • Strong computer proficiency in the use of MS Office, document management, e-filing and database software.
  • Excellent written and verbal communication skills.
  • Superior organizational skills including filing, calendaring, and proofreading.
Benefits

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.

About Ogletree Deakins

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters.

Premier client service, as outlined in the firm's Client Pledge, is one of the firm's top priorities and a cornerstone of its core values.

Best Law Firms has named Ogletree Deakins a "Law Firm of the Year" for 13 consecutive years.

Ogletree Deakins has more than 950 attorneys located in 56 offices across the United States and in Europe, Canada, and Mexico.

The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments and strongly encourage the interest of diverse candidates in the firm.

Equal Opportunity Employer.

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