Professional Compliance Officer

3 weeks ago

Providence, Rhode Island, United States Providence Public Schools Full time
Job Description and Responsibilities

The Professional Compliance Specialist plays a vital role in ensuring the compliance of teachers with the necessary certifications and licensures. This position reports directly to the Executive Director for Recruitment and Staffing and is responsible for developing systems and strategies for administrative processes related to ESL certification, emergency certification, renewals, compliance monitoring, recordkeeping, reporting functions, and new hire certification orientation meetings.



Key Responsibilities:


  • Support the expansion of teacher ESL Certification by processing emergency certificates and processing tuition reimbursement.
  • Support the approval of certification renewal requirements.
  • Support with implementing licensure compliance regulations.
  • Work collaboratively with the onboarding team to ensure all new staff complete their onboarding compliance requirements.
  • Plan, coordinate, and implement a monitoring system to ensure completion of annual compliance requirements.
  • Maintain applicant data, files, and other records as needed.
  • Process Emergency Certificates, Expert Residency, and related documents, maintain paper and electronic records to professional certification, credentialing, and related data.
  • Create and disseminate reports.
  • Coordinate and implement compliance with the School Department's human resources policies, processes, and procedures, collective bargaining agreements, and applicable employment laws and regulations as they relate to the workforce.
  • Maintain a preliminary (inclusive of ESL) certification database.
  • Support the overall expansion of preliminary (inclusive of ESL) certification support and district-wide certification compliance.
  • Develop and conduct support sessions for emergency certified educators.
  • Serve as a liaison to the department of education on all items related to certification compliance.
  • Work in partnership with the HR team to manage projects pertaining to certification compliance and employee retention.
  • Provide outreach and support for educator license renewal.
  • Process PLU approvals.
  • Monitor the status of preliminary (inclusive of ESL) certification renewal requirements and provide updates, notifications, and reminder emails to those in process.
  • Provide technical support for the online compliance requirements as needed.
  • Maintain a variety of manual and electronic files and/or records.
  • Track and summarize data related to internal and external compliance requirements.
  • Coordinate with network leaders, building administrators, committees, etc. for the purpose of serving as a liaison and resource for compliance-related items.
  • Streamline communication around compliance expectations and supports.
  • Monitor the completion of annual orientation compliance items.
  • Maintain expertise about current trends and best practices in the area of educator certification.
  • Work in collaboration with the talent team by designing and delivering mandatory new hire compliance training for all new PPSD new hires.


About Providence Public Schools

The Providence Public School District (PPSD) serves approximately 22,000 students attending our 37 schools. PPSD employs more than 3,200 professionals who work in and provide support to our schools, which include 21 elementary schools, 7 middle schools, 9 high schools, and 2 public district charter schools. Of our employees, approximately 2,000 are educators, and more than 600 others directly support students and families in our schools.



Approximately 55% of students come from homes where English is not the primary language spoken. Combined, our students and families speak 55 different languages and hail from 91 countries of origin. In PPSD, the teachers and leaders set high expectations for academic achievement, provide equal access to differentiated instruction, and endeavor to close the achievement and opportunity gap among historically marginalized subgroups within the schools.

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