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Lead Immigration Law Support Specialist
2 weeks ago
We are seeking a highly skilled Lead Immigration Law Support Specialist to support our team of experienced attorneys. This is an exceptional opportunity for a dedicated professional to utilize their expertise in immigration law and administrative skills to drive our office practices forward.
Job SummaryThis role requires the ability to manage multiple tasks efficiently, prioritize cases effectively, and maintain accurate records. The successful candidate will have at least 3-4 years of experience as a Legal Assistant with a strong background in immigration law.
Key Responsibilities:- Provide administrative support to attorneys by transcribing, formatting, and inputting case data, scheduling hearings, preparing legal documents, and maintaining court dockets.
- Assist in managing correspondence, reports, and legal documents, including drafting letters and documents, collecting and analyzing information, and organizing client conferences and attorney meetings.
- Maintain attorney calendars, monitor court appearances, pleadings, and filing requirements, anticipating changes in litigation or transaction preparation.
- Act as a representative for attorneys, communicating with clients, following up on delegated assignments, and knowing when to refer matters to attorneys.
- Document and input attorney billable time and reimbursable expenses to generate revenues.
- Develop and utilize filing and retrieval systems, maintain meeting transcripts, and document evidence for historical reference.
- Welcome visitors and guests, and prepare meeting rooms.
- Coordinate overall small office activities.
- High school diploma with 3-4 years of experience as a Legal Assistant/Secretary.
- Strong customer service skills with the ability to communicate effectively with individuals at all levels.
- Proficiency in written and verbal communication.
- Advanced knowledge of Microsoft Office products.
- Ability to manage deliveries, stock supplies, and interface with vendors.
- Liaison with IT personnel for equipment and software/hardware issues.
- Contact person for building maintenance personnel.
- Ability to maintain confidentiality.
- Advanced computer skills and proficiency in legal software.
- Superior listening and communication skills.
- Independent worker with a keen ability to meet deadlines.
- Physical ability to sit, type, talk, hear, and occasionally lift or move up to 25 lbs.
A competitive salary of $60,000 - $80,000 per year, depending on experience, plus benefits and opportunities for professional growth and development.