Animal Care Assistant

5 days ago


Hoffman Estates, Illinois, United States Barrington Square Animal Hospital Full time

Barrington Square Animal Hospital is seeking a highly skilled Veterinary Receptionist to join our team. This role is ideal for individuals who are passionate about animal care and providing exceptional client service.

Job Summary:

The Veterinary Receptionist will be the first point of contact for clients and will be responsible for managing the front desk, answering phone calls, scheduling appointments, and handling payment transactions.

About Us:

Barrington Square Animal Hospital is a dynamic and compassionate practice that values its clients and staff. We offer a competitive salary of $16.00 - $18.00/hour, based on experience, and a comprehensive benefits package, including medical, dental, and vision coverage.

Responsibilities:

  1. Maintain and uphold the Core Values and Mission Statement of MVP.
  2. Greet clients and pets by name with a smile and a positive, solution-oriented attitude.
  3. Answer phones promptly and professionally using a multi-line phone system; answering client inquiries about basic animal care and routine procedures, questions about veterinary services and products, and provide knowledgeable advice about wellness, prevention, and diseases.
  4. Screen and route calls to appropriate staff; take and deliver messages promptly to appropriate staff, pulling medical records of patients so staff can properly document information.
  5. Schedule appointments and surgeries according hospital scheduling guidelines and make surgery and appointment confirmation calls.
  6. Note in medical records the details discussed during client conversations including the date, time, key points of the discussion and any required information.
  7. Enter accurate charges; explain invoices to show value for care provided, stating all services and products provided before the total; echo doctors recommendations when checking out clients.
  8. Collect payment when services are rendered, including making change for cash payments, processing credit cards and getting proper ID for checks.
  9. Verify the eligibility of clients with charge accounts.
  10. Check medical and computer records for accurate client addresses, phone numbers, e-mail addresses and scan appropriate new documents to patients medical records.
  11. Fills prescriptions refill forms and provides routine administrations instructions to clients.
  12. Advise clients on flea/tick preventative, heartworm preventatives, pre-anesthetic testing, pain management, shampoos, home dental products, and other retail items.

Qualifications:

  • Demonstrated commitment to MVP core values.
  • Computer knowledge required- keyboarding and use of communication tools (email/internet).
  • Working knowledge of veterinary terminology- must be able to pronounce, spell, and know the meaning.
  • Must have excellent spelling and grammar.
  • Ability to handle varied and sometimes difficult conditions; will be exposed to highly emotional situations.
  • Ability to display tact and respect with clients and team members, even when busy or hectic.
  • Ability to conduct oneself in a confident, calm, and professional manner with clients and staff when situations are stressful and/or focused on individual tasks.
  • Must feel and express a genuine liking for animals and their owners and for working in an animal care field.

We put people first and never compromise on our values.



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